DPS - Commercial Property Agency Appointments (Including appointments for Dunsbury Park)

Portsmouth City Council ('the council') is inviting requests to participate from suitably qualified suppliers to be admitted to a dynamic purchasing system (DPS) to provide Commercial Property Agency Services.

Applicants must be registered with and act in compliance with the standards set out by Royal Institution of Chartered Surveyors (RICS) or equivalent.

In order to meet urgent need for services to support delivery of Dunsbury Park via the appointment of joint agencies, tenders are being sought from the market for these appointments in parallel with the establishment of the DPS.

Joint agencies will be appointed in respect of Dunsbury Park. One contract for a regional agency and another for a national agency. Agencies can apply for either of both opportunities, however an agency will only be awarded one contract.

The Council is targeting to have the DPS operational, and agents appointed to Dunsbury Park by 17th December 2021.

The total value of the DPS is currently estimated to be £1,000,000. Agency fees for Dunsbury park are estimated to be in the region of £600,000. Agency fees for other sites within the Council's property portfolio are estimated to be in the region on £400,000.

The DPS agreement will run for an initial term of 4 years which may be extended as required on a rolling basis at the sole option of the Council.

The duration of call-off contracts awarded from the DPS will be dependent on the needs of the specific requirement and will be clearly stated within the appointment documentation.

In respect of the Dunsbury Park appointments the initial contract term will be for the period of 3 years, extendable in increments to be agreed to a maximum total term of 6 years.

The terms and conditions for participation in the DPS will be Portsmouth City Council's standard DPS agreement. The terms and conditions for the call-off contracts will be Portsmouth City Council's standard contract for commercial property agents.

Once the DPS is established, a number of call-off mechanisms will be available to the Council to use, which can be summarised as:

In accordance with RICS guidelines (RICS Guidance Notes), agencies appointed to contracts under this DPS are required, over the term of the appointment, to immediately report any conflicts of interest.

The procurement timetable for establishment of the DPS and award of the Dunsbury Park (DP) appointments is set out below:

Applicants who wish to attend the supplier briefing should send their requests via InTend correspondence ideally by no later than 19th November 2021. The briefing will be provided remotely via Microsoft Teams.

The Call for Applications and associated documentation can be accessed via the Council's e-sourcing solution InTend which will be used to administrate the procurement process and subsequent operation of the DPS. The system is free to use and can be accessed via the link below: https://in-tendhost.co.uk/portsmouthcc/aspx/home

Application is via completion and submission of completed SSQ and Dunsbury Park specific Quality Assessment Questions & Pricing Information documentation via InTend by the deadline stated above.