17/02/1078 Venue Services - CCS RM6217 Lot 4 - Travel & Venue Solutions

Venue Services Requirement

Background

The Business Support Team (BST) currently own the process for sourcing and booking venue and meeting room requirements. Due to the Covid pandemic, there has been an increase in the number of external venue and meeting room requirements with Inspectors running virtual events. For small scale individual requirements (i.e. 1 delegate, 1 day), the BST source venues themselves and have built up a pool of venues primarily used across the UK. For large scale requirements (i.e. training, team meetings, 50+ delegates, number of days), PINS have utilised the venue services contract with Calder Conferences where best value and cost savings can be achieved.

Requirement

PINS have an ongoing requirement for the provision of venue finding services for meetings, booking of group accommodation and supporting services.

Sourcing venues for meetings within the UK,

Accommodation booking for 9 delegates or more,

Supporting services including digital and hybrid meetings,

Online and offline booking process via submission of booking request form,

Management of bookings including amendments, cancellations and refunds.

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