Design of annual reports: The National Lottery Heritage Fund and National Heritage Memorial Fund

Annual reports

We provide annual reports for each of these organisations, in English and Welsh languages. These annual reports are laid before the House of Commons, Scottish Parliament, Welsh Parliament and Northern Ireland Assembly. They are also published on gov.uk, our own websites and shared with stakeholders.

The Commission

Overview of work for NHMF annual report

1. Provide three design concepts for initial design of NHMF annual report - with consideration given to allow for typeset Welsh text and how the design can be adapted and evolved in years 2 and 3. Visit the NHMF website for links to recent NHMF annual reports (with the exception of 2019/2020, which did not include preceding case studies).

2. Develop chosen design concept and typeset with copy

3. Use English copy supplied in Word documents, design and typeset the annual report.

4. Incorporate several rounds of author's amends often with a fast turnaround.

For information, edits to the content of the reports in later rounds is out of our control and all amends are required to be made. There could be as many as 7 or 8 sets of author's amends - the later rounds of amendments are significantly lighter than earlier ones. Flexibility to turnaround text edits (including numbers within tables) within a short period of time is key to this project. We can provide a publication schedule with rough dates of when amends will come but these dates are flexible.

5. Images will be supplied for the front end of the report but additional retouching/cut-outs may be necessary

6. Proof read for design-related issues, including page references.

7. Provide a print-ready PDF and liaise with printers, including checking printer's proofs.

8. Provide a web-ready PDF - fully accessible to WCAG 2.1 standards. This is also a key stage to the process. Please note that if you are unable to provide this service in-house, you will need to outsource to an accessibility provider.

9. Use Welsh text, provided in Word document, to typeset Welsh version - overlaying onto English copy, using same layout and table options. Flag page references and any other design-related copy for NHMF in-house translators to check.

10. Provide a print-ready PDF of Welsh copy and liaise with printers, including checking printer's proofs.

11. Provide a web-ready PDF of Welsh copy - fully accessible to WCAG 2.1 standards.

12. Evolve and develop the year 1 design into years 2 and 3 and repeat items 3-11 in years 2 and 3.

Your tender proposals must be sent electronically via e-mail before the tender return deadline of 29.3.22 at noon to the following contact:

Susannah Evans National Heritage Memorial Fund Mezzanine North International House

1. St Katharine's Way London

E1W 1UN

Email: Susannah.evans@heritagefund.org.uk

Telephone: 020 8132 7260 www.heritagefund.org.uk

Additional information: PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22.