Framework Agreement for the supply and distribution of Dry, Chilled and Frozen Food - AWARD

Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers for the supply and distribution of dry, chilled, and frozen food to Adult Social Care sites in the Portsmouth Area as required.

The council are seeking to establish a Framework of two suppliers in order to satisfy the council's best value duties. Framework suppliers will have the ability to update their Framework prices on a monthly basis. Call-off contracts (resulting in the ordering of goods) will be awarded following a process where the prices of goods to be supplied are compared across the two framework suppliers and the contract awarded to the supplier with the lowest total value.

Source of referrals will include but is not limited to, the supply and distribution to the following sites:

• oResidential or Nursing, including Harry Sotnick House, Russets and Shearwater
• oDay Services, including The Royal Albert Day Centre and SensePlus Portsmouth
• oOther Adult Services include Short Stay, Respite, Rehabilitation for the Elderly
• oThe potential opportunity to deliver goods to other directorates across the Council including museums and other Council operated sites (currently these sites are covered by another contract).

The estimated value of the framework is IRO ?145,000 per annum, and IRO ?580,000 over the total four-year term.

The framework value is expected to remain in the region of the figure stated above however it may increase or decrease throughout the framework term subject to any known or unknown changes to budget allocation, negotiations regarding inflationary increases, variation of services, or addition of further associated services in order to meet changes in demand or delivery.

An accurate forecast cannot be made regarding the level of further funding, if any, that may become available, but it is not expected to amount to an increase of more than approximately 50% over the Framework's lifetime and would therefore initially offer an approximate figure of ?217,500 per annum, ?870,000 over the four-year term.

The procurement timetable:

• oContract notice published on FTS - 1st December 2023
• oTender documents on In-tend - 1st December 2023
• oDeadline for clarification - 29th December 2023 at 23:59
• oTender return deadline - 12th January 2024 at 12:00
• oNotification of Award - 2nd February 2024
• oStandstill period - 3rd - 12th February 2024
• oContract award - 13th February 2024
• oStart of contract - 1st April 2024