CO0419 Procurement of Insurance Policies by Essex County Council

Essex County Council seeks to procure the following Insurance services, through an Open procedure procurement exercise:

Lot 1: Property Insurance (comprising buildings and contents that the Council are responsible for and includes maintained schools)

Lot 2: Motor Insurance (comprising general fleet and waste vehicles)

Lot 3: School Journeys (travel) Insurance (for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel.)

Lot 4: Engineering Inspection Insurance (for all relevant plant in ECC buildings and maintained schools.)

Each Lot will be awarded to a single supplier for the contract duration. Each contract will be for an initial term of 3 years (commencing 1st April 2025), with an option to extend for up to a further 2 years (12 month increments each).

Bidders must also note that the contracts are for provision of Insurance Policy Services only. The Council's broker service is contracted to a third party provider who are supporting this tender procedure.

Additional information:

For this tender the Authority will be using the ProContract eSourcing portal https://procontract.due-north.com throughout the procurement process, and all communications relating to this procurement exercise must be via the portal's messaging system.

It is recommended that any bidder not already registered on the ProContract eSourcing portal, register at the earliest opportunity.

Please direct all queries through the ProContract messaging functionality linked with the advertised opportunity. Anyone contacting the Council directly via email will be directed to the portal for communications.

A registered supplier account is needed to access information, but registration is free of charge. The Proactis supplier helpdesk (https://www.proactis.com/uk/support-login/support/) can help with any registration queries. Please direct any technical queries to the helpdesk in the first instance, selecting the Supplier Support option on the home page.

The Council reserves the right to amend timescales for any reason and change the evaluation criteria where necessary for example if there are genuine omissions or mistakes. We also reserve the right to cancel the procurement exercise and/or not to award all or part of a contract. The Council will not be responsible for any costs incurred by bidders in relation to this procurement exercise.