Market Research Day for contract hire options for Waste, Recycling and Street Cleansing Services

SEE ADDITIONAL DETAILS TEXT WHICH GIVES FURTHER INFORMATION ON HOW TO APPLY FOR AN INTERVIEW SLOT AT THE MARKET RESEARCH DAY WHICH IS ON TUESDAY 12 NOVEMBER 2019 FOR CONTRACT HIRE OPTIONS. Canterbury City Council is in the process of setting up a Local Authority Trading Company, and is looking to procure appropriate vehicles, either in the name of the Local Authority Trading Company or in the Council's name, for the provision of refuse, recycling and street cleansing services. The Council is looking to explore alternative vehicle options, including type and size, and including alternative fuel and electric powered vehicles where practical. It is envisaged that the new vehicles will be available from 21st January 2021 onwards.

Canterbury currently requires for its contractor to operate an alternate weekly collection of residual, twin-stream dry recycling, garden and food waste, including the subsequent transfer to authorised waste facilities using a mixture of 28 vehicles of varying sizes, including standard refuse collection vehicles, refuse collection vehicles with pods, and split-bodied vehicles.

Residual waste and recycling is collected from all properties in the district primarily by means of 240 litre wheeled containers (standard for residual, fitted with inserts for paper recycling), with larger 1100 Litre containers in place at communal and commercial properties. Garden waste is collected from all properties in the district by means of a 240 litre wheeled container, other than communal blocks. Food waste is collected from all properties in the district via a 23 litre caddy.

Street Cleansing services are provided across the district at a variety of frequencies utilising 5 specialist Road Sweeping Vehicles, a 7.5 tonne Hi-ab tipper vehicle and 14 3.5 tonne tipper vehicles with lifts.

Interested parties should note that the vehicles will be need to be able to be fitted with an in-cab technology system including GPS and 360 degree cameras which will be required under a Council contract.

Additional information:

Interested parties are invited to attend a Market Research Day on Tuesday 12 November 2019. A maximum of three (3) representatives per company will be permitted to attend. It is planned the Market Research Day will be held at at Tower House, 1 Westgate Gardens, Canterbury, CT1 2DB.

Interview sessions will be exclusive to your company and last for 45 minutes. This will be issued on a first served basis, as detailed below.

Time slots available:-

Please register your interest in attending this day by responding directly on the portal. Please confirm your attendance along with the representatives by Wednesday 6 November 2019.

The Council will issue a further briefing document to interested parties approximately 2 weeks prior to the event, to allow relevant information to be brought to the session, and to allow you to consider responses to the range of questions being asked.

For any company who is unable to attend the Market Research Day please contact the Council via the Kent Business portal and we will issue you with a briefing document to allow you to submit information to assist with our market research. This must be completed and submitted by end of day Monday 11 November 2019.

Contract Details

Service commencement date for the refuse collections Mon 25 January 2021

Lease hire agreement duration up to (months) 84 with a possibility of extending the same for one year or two years.

Contact Details

Any questions with regards to the Market Research days should be addressed via the Kent Business Portal

Procurement Process

Stage: Expression of Interest

Deadline for request to interview or Information pack is Wednesday 6 November at 17:00 hrs

Tendering Procedure: To be determined following Market Research Day including National Frameworks available