Lease agreement for the Supply and Delivery of Tractors, Mowers and Utility Vehicles for Grounds Services

Tenders are invited to supply, delivery and maintain on a four (4) year lease agreement (2year + 2year) Tractors, Mowers and Utility Vehicles for the Grounds Services.

The Grounds Team are responsible for the maintenance of all the grassed areas including the Sports Fields, the Woodlands and the formal Parks. The University needs equipment that is reliable, robust, proven, easy-to-use and not over-specified. Suitable for all year- round usage, seasonal grass cutting, seasonal leaf collection, snow clearance and salt gritting, as appropriate for the equipment.

The following equipment:

3. x Tractors
1. x Ride on Mower
1. x Rigid Deck Roller Mower
1. x Zero Turn Ride on Mower
3. x RTV- 2wd/4wd Utility Vehicles.

All equipment must be new at the start of each 2- year period. Suppliers must be able to provide all items specified as the tender is not split into lots. Equipment is required to be replaced every 24 months with replacement new for like-for-like (or better) and this is costed as an inclusive price.

The estimated total value of the contract is £200,000 excluding VAT.

The tender evaluation is divided into two stages - the Selection Stage Evaluation and the Award Stage Evaluation. All tenders received will be assessed on a pass / fail basis to ensure Tenderers meet minimum levels of suitability. The University shall identify the most economically advantageous tender (MEAT) . The maximum score available is 1000 marks, divided into 600 marks for Technical (Quality) and 400 marks for Commercial (Price).

Additional information: This is an open tender procedure. The ITT and full specification and supporting documents can be downloaded by registering and expressing your interest on the University`s e-tendering system Intend portal.

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Delivery Notes

It is a requirement that all of the vehicles for the first 2-year period will be delivered to the campus (Keele University) by the 31st March 2022, before the existing lease arrangements expires.

Is a Recurrent Procurement Type? : Yes