Patent & Trademark related services

Framework agreement for Patent and Trademark Related Services covering all of the following:

• oDrafting, filing and prosecution of patent applications on the University's behalf.
• oProvision of timely reminders of patent deadlines
• oArrangements for renewals
• oInstruction of overseas attorneys
• oIntellectual property monitoring and searching
• oSpin-outs
• oTrade mark applications
• oLicensing Matters

Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:

• oPharmacy
• oChemistry
• oBiochemistry
• oBiomedical sciences
• oTissue engineering and stem cells
• oNanotechnology
• oElectrical engineering
• oMechanical engineering
• oEngineering
• oBuilt Environment
• oVeterinary medicine
• oComputer science & IT

Additional information: Invitation to tender: For the provision of Patent and Trademark Related services

Reference: PROC JG ITT/862

Contract Duration: 15 December 2017 - 14 December 2020 plus options to extend for 2 x further 12 month periods

Return date & time: 23 November 2017 09:00

The University of Nottingham wishes to create a framework agreement for the provision of Patent and Trademark Related Services covering all of the following:

• oDrafting, filing and prosecution of patent applications on the University's behalf.
• oProvision of timely reminders of patent deadlines
• oArrangements for renewals
• oInstruction of overseas attorneys
• oIntellectual property monitoring and searching
• oSpin-outs
• oTrade mark applications
• oLicensing Matters

Which must be undertaken in house by the chosen providers, and must cover the following subjects/disciplines:

• oPharmacy
• oChemistry
• oBiochemistry
• oBiomedical sciences
• oTissue engineering and stem cells
• oNanotechnology
• oElectrical engineering
• oMechanical engineering
• oEngineering
• oBuilt Environment
• oVeterinary medicine
• oComputer science & IT

Suppliers must meet the criteria above deemed as Critical and further criteria within the tender document, in order to be considered for inclusion within the Framework.

The University will determine the number of Service Providers to be appointed to provide patent and trade mark-related services up to a maximum of 3 providers

Please be advised that this is a single stage tender and there will be no further requests, nor opportunity, for tenderers to offer Best and Final prices after initial tender response.

You are required to return your submission using the University of Nottingham's e-Tendering web site:

https://in-tendhost.co.uk/universityofnottingham/

Bids must be submitted no later than:

09:00 23 November 2017

To return using the web site you need to:

LOG IN

click on MY TENDERS then VIEW DOCUMENTS

Follow the instructions on this page

All correspondence relating to this project should be made through the e-Tendering web site.

Click on CREATE CORRESPONDENCE once you have logged on to the Web site and follow the instructions.

Should you encounter any problems with using the Web site, contact the In-Tend Help Desk on 0844 272 8810

Contact at the University of Nottingham for this tender is:

Julie Greenfield

Category Manager - Professional Services

Procurement The University of Nottingham King's Meadow Campus, Lenton Lane, Nottingham NG7 2NR t: +44 (0) 115 84 66587

m: +44 (0) 7964 974247

w: www.nottingham.ac.uk/fabs/procurement

Delivery Notes

The University of Nottingham has a IP Commercialisation Office as part of the Business Engagement and Innovation Services department which is responsible for advising on, developing and implementing the University's policies and approach to IP management, technology transfer and commercialisation. In addition to its own legal and technology transfer expertise, there are extensive links with external experts and networks.

The key objectives of the University are to:

• ensure the appropriate evaluation and protection of intellectual property generated within the University research groups
• develop an income generating portfolio of spin out and licensing activities
• use the management of IP to leverage additional research awards

The group deals with approximately 100 to 150 disclosures each year and files approximately 50 patent applications a year. The total patent portfolio consists of approximately 200 patent families many of which are licensed.

The University expects a close working relationship to develop between the relevant University staff and the core teams. Appointments made under this Tender process would be non-exclusive framework agreements. Although it is the University intention that substantive work in the agreed areas will be undertaken by the firm(s) selected, the University reserves the right, in exceptional circumstances, to instruct other firms in relation to matters falling in the same area if they so wish. Primary to the University's considerations will be the Service Provider's ability to deliver services cost effectively and within realistically achievable timeframes. Capacity to meet urgent turnaround requirements and Continuity of service delivery during staff absence or any transitional phase resulting from a change in personnel should be demonstrable. Face to face meetings and discussions between the University's Inventors and the Service Providers is integral to the provision of the Services and Service Providers must be prepared to visit the University on request, at their own expense, as part of the process for each patent/trademark application.

The University welcomes Added Value with respect to the provision of core Services which form the subject of this Tender.

Funding Type (WEFO or EU) : EU

Funding Description

This is a framework agreement and some contract expenditure may come from EU funds.

Is a Recurrent Procurement Type? : Yes