P1068 - Provision of Audio Visual, Audio Conferencing and Webcasting Solution

The Council wishes to establish a Contract for the provision of Audio Visual, Audio Conferencing and Webcasting Solution for council member meetings at the Council's Council House, including the refresh of existing Audio Visual (AV) hardware systems and infrastructure.

The Contract will last for 3 years (unless terminated under the terms and conditions of contract) with the provision to extend for up to an additional 1 + 1 years subject to requirements and satisfactory performance.

The contract will be awarded to a single supplier for all services.

Council Chamber Open Day

The Council will be holding an open day for all potential suppliers to visit the Council Chambers. This will give potential suppliers access to the site to conduct any necessary due diligence before submitting their tenders. The open day will be conducted by appointment only. Due to renovation works being carried out on the Council House 5 point PPE will still be required to be worn by potential suppliers.

To take part in the open day please send a message via the Council's procurement portal by midday 1st March 2022 and you will be allocated a time slot for the open day. To treat potential suppliers equally the time slot must be adhered to, no additional time will be granted. Full instructions will be given when your appointment is confirmed.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed tender submission should be returned by noon on 23rd March 2022 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Additional information:

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No