Invitation to tender for Service, maintenance and installation of automatic doors

Derbyshire Support and Facilities Services is seeking a competitive tender for the services of one appointed contractor for a service contract for the servicing of, breakdown repair to and installation of automatic doors.

The length of the contract is for two initial years - from 01 January 2020 until 31 December 2021, with an option to extend by a further three years (making a potential contract length of five years), all subject to satisfactory performance.

The objectives of this contract are to ensure:

• oEnsure that the automatic and assisted door system is maintained and repaired to applicable safety standards, using best practice, with suitably qualified staff working in a safe manner.
• oEnsure that the automatic and assisted door equipment fulfils its potential and is available for use for the maximum of time, without failure or breakdown.
• oProvide a planned maintenance service.
• oProvide a repairs service that is mainly reactive to breakdowns or potential equipment failures, including out-of-normal business hours, if required.
• oIdentify potential areas for innovation, cost saving, improvement and upgrade.
• oProvide an installation service for automatic and assisted doors.

How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://in-tendhost.co.uk/noecpc and click the link to register - Enter your correct business and user details - Note: your username will be the email address you have entered - you will also then shortly receive an email confirmation.
2. Once registered access the site and from the Home page hover over 'Tenders' on the tool bar and select 'current tenders' from the drop down options
3. Express Interest in the tender you are interested in - Select `Express Interest` within the Tender Details ( located at the bottom of the synopsis). On doing so, you will instantly have access to the Tender Management area for that tender. Any available documentation will be available via the various relevant tabs. You can access this area at any point by logging in, navigating to `My Tenders` and selecting `View Details`.
4. Responding to the tender - There will be a tab allocated to any tender stage (e.g. SQ and/or ITT). Under the `My Tender Return` area, you will be required to complete any mandatory questionnaires and upload any requested documentation. You can now use the `Correspondence` function to communicate with the buyer and seek any clarification (any clarifications will be found within the `Clarifications` tab). - Note the deadline for completion, then follow the onscreen instructions to complete and submit your response. - There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

You must then submit your reply using the `Submit Return` button at the bottom of the page. If you require any further assista...