CN250245 - Traffic Systems Asset Maintenance (Market Engagement)

The Kent County Council (KCC) wishes to engage with suppliers regarding capacity in the market to provide future Traffic Systems Asset Maintenance services.

Additional information:

The current contract expires on 31st March 2026, with the new contract anticipated to commence on 1st April 2026.

The existing contract covers the maintenance of traffic signals with associated vehicle detection systems, as well as electronic message signs, speed/hazard warning signs, CCTV cameras, over-height vehicle detection and the associated fibre optic cables, mobile phone communication links, fixed broadband circuits and other systems used by the Traffic Operations Centre (TOC) based at Aylesford.

The contract involves both revenue funding of £1.4M per annum, and capital investment in the asset of approximately £750k per year. Please note these figures are an approximate and are subject to change. The Council have a statutory duty to ensure that the Traffic Systems Assets are maintained in safe working order and remain efficient.

This Service will provide full maintenance provision for existing and new technology assets on the Kent Highway network, primarily traffic signals but also electronic message signs, CCTV and associated communications infrastructure, to include:

• Routine inspections of equipment to meet statutory duties
• Fault repairs due to wear and tear or third-party damage
• Temporary switch off traffic signals to allow third parties to undertake works
• Planned works to modify existing assets or renew life expired equipment
• Communications between on-street units and the Traffic Operations Centre in Aylesford
• Provision, operation and management of a fault reporting/monitoring platform
• Emergency call out to make damaged equipment safe during out of hours

Typically, this involves an annual volume of 2,500 faults, 1,500 routine inspections, 700 requests to temporarily switch off traffic signals and full refurbishment of 10 traffic signal installations.

There will be several Key Performance Indicators attached to the contract to measure performance against service expectations, including response times to faults and first-time fixes.

If your organisation is interested in providing Traffic Systems Asset Maintenance services, please 'Register an interest' in this opportunity.

Organisations which 'Register an interest' in this opportunity will be invited to complete a 'Market Engagement Questionnaire', which will be immediately accessible via the online messaging facility Kent Business Portal. These questionnaires should be completed and sent via the messaging facility on the Kent Business Portal.

Responses to this questionnaire will be used to inform KCC's strategy for commissioning these services; KCC reserve the right, but not guaranteed, to contact a cross-section of organisations from the market directly, to discuss/clarify their responses to this questionnaire further, via a Microsoft Teams meeting, where necessary.

The deadline for participating in the market engagement and completion of the questionnaire is 14th February 2025..