Office Cleaning Contract - Lewes and Eastbourne

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property & Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.

Both LDC & EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Office Cleaning contract to continue and enhance the cleanliness of its corporate buildings.

LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Office Cleaning services. The contract is to be awarded at the beginning of April 2017 with a mobilisation period commencing from the 1st March 2017 to the contract start date of 3rd April 2017 for the EBC properties, with the LDC properties commencing 2nd January 2018.

The contract will run for three years with the options to extend by one year and then a further one year thereafter.

The purpose of the contract is:

• To provide for the Supply and Management of Office Accommodation Cleaning services for Eastbourne Borough Council and Lewes District Council;
• To provide all appropriate labour, consumables and materials for use in maintaining EBC & LDC office facilities;
• To monitor performance to the contract and regularly report back to Council officers;
• To continuously improve the service provision through use of modern methods and materials;
• To initiate an appropriate response to Planned and Reactive Management of Office Accommodation Cleaning services.

Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire ("PQQ") stage.

TO ACCESS THE PQQ AND RELATED TENDER INFORMATION, PLEASE REGISTER AT https://in-tendhost.co.uk/sesharedservices/aspx/ProjectManage/10207 where all updates and communications will be published.

Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 2nd November 2017. Any PQQ's received after this time will be discarded.