Grounds Maintenance Contract 2020-2023

Cosby Parish Council are inviting tenders for the Parish of Cosby Grounds Maintenance contract for the period 1st April 2020 to 31st March 2023.

Tenders are invited from suitably qualified and experienced providers who must be able to demonstrate both a proven track record of providing a mixed grounds maintenance service within public open spaces and the resilience, modern equipment and sustainability to undertake a three-year term of supply with the potential for extension.

Under the terms of the Audit Regulations and the Council's Standing Orders, I am required to seek more than one tender for the contract and this invitation is being advertised through the Public Sector Contracts Finder plus direct invitations to tender and advertising on the Cosby Parish Council website.

Outline contract requirements:

 Mowing of agreed open space areas and removal of grass cuttings on a fortnightly cycle throughout the contract season.

 Flailing of hedgerows and strimming of footpaths

 Litter picking in the playground areas of Victory Park prior to mowing

 Removal of low hanging branches impeding mechanical equipment or presenting a health and safety risk to members of the public.

 Trees in grassed areas should have a "fairy rings" retained throughout the mowing season unless becoming unsightly.

Strimming or mowing up to tree bark to be avoided.

 Where flowering bulbs are present, mowing to be avoided until foliage die-back.

 Annual removal (by request) and environmental disposal of Cosby Brook vegetation

 Ad-hoc requests on a chargeable basis within the suppliers' capabilities

 Key contact and full public liability insurance.

 Modern and well-maintained equipment with fully trained staff

Tender process:

Tenders should be submitted no later than Friday 14th February 2020 in a sealed envelope bearing "Confidential Tender" on the front to

Mr Les Phillimore Parish Manager

76. Springwell Lane Whetstone Leicester LE8 6LT

Members of Cosby Parish Council will consider tenders during w/c 17th February 2020 with the contract award expected to be made no later than Friday 28th February 2020.