Town Centre Summer Floral Displays

1. Introduction

Keighley Town Council invites quotations from competent and experienced contractors to undertake regular maintenance of the town centre floral displays over a period of three years. The appointed contractor will be responsible for maintaining the public realm to a high standard, ensuring that the area is safe, clean, and presentable for both residents and visitors.

This Invitation to Quote (ITQ) is issued in accordance with Keighley Town Council's Financial Regulations and Public Procurement legislation, for contracts below the current UK procurement threshold.

2. Scope of Works

The scope includes, but is not limited to:

• Maintenance of floral displays within town centre
• Weeding and moss control
• Planting of flowers in permanent stone planters
• Planting of tiered basket containers and hanging baskets

Frequency: A detailed specification and schedule of tasks is provided in Appendix A.

Standards: All works must be carried out in accordance with best industry practice and relevant health & safety legislation.

3. Procurement Process

This contract is procured under an open quotation procedure appropriate for contracts below the current public procurement threshold. Keighley Town Council will adhere to the principles of:

• Transparency
• Non-discrimination
• Equal treatment
• Proportionality

All interested contractors are invited to submit a written quote as per the instructions below.

4. Evaluation Criteria

All submitted quotations will be assessed using the following weighted criteria:

Criteria

Weighting

Price

50%

Method Statement / Delivery Plan

20%

Relevant Experience & References

20%

Environmental & Sustainability

5%

Health & Safety Arrangements

5%

Only submissions meeting all mandatory compliance requirements (see Section 7) will be evaluated.

5. Submission Instructions

All quotations must be submitted in writing and include the completed forms in Appendices B and C.

Deadline for Submission: 12noon Friday 8 August 2025

Submission Method: Submissions must be sent by email to: townclerk@keighley.gov.uk Or delivered in a sealed envelope to: The Town Clerk, Keighley Town Council, Civic Centre, North Street, Keighley, BD21 3RZ