Water Hygiene Monitoring Contract

Water Hygiene Monitoring Contract

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property & Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.

Both LDC & EBC own and operate a variety of buildings within the two areas and are looking to procure a joint Water Hygiene Monitoring contract to continue their compliance with ACOP L8 to 91 buildings, with the flexibility to add or deduct buildings to this initial number.

LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Water Hygiene Monitoring services. The contract is to be awarded at the beginning of January 2017 with a mobilisation period from the end of January 2017 to the contract start date of 6th March 2017. The contract will run for three years with the options to extend by one year and then a further one year thereafter.

The purpose of the contract is:

To provide for the Supply and Management of Water Hygiene Monitoring services for Lewes District Council & Eastbourne Borough Council;

To provide appropriate labour, consumables and materials for use in maintaining water hygiene in the Councils’ operational buildings;

To monitor performance to the contract and regularly report back to Council officers;

To continuously improve the service provision to the Councils through use of modern reporting & operating methods;

To initiate an appropriate response to planned and reactive management of Water Hygiene Monitoring.

To carry out up to date risk assessments, where required, due to the alteration of existing or installation of new plant.

Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire (“PQQ”) stage.

Please note that the deadline for returning the completed PQQ’s is at 12:00 Wednesday 5th October 2017. Any PQQ’s received after this time will be discarded.

Advert Published - OJEU:31st August 2016

PQQ Released:5th September 2016

Last date for PQQ Clarifications:30th September 2016

PQQ Return Deadline: 5th October 2016

PQQ Evaluations:6th – 12th October 2016

PQQ Results:13th October 2016

ITT Issued:17th October 2016

ITT Return Deadline:Noon 16th November 2016

ITT Evaluations:17th – 25th November 2016

Clarifications:28th – 30th November 2016

Site Visits/Supplier Presentations:29th November 2016

Internal decision for ratification:2nd December 2016

Provisional Award:5th December 2016

Award of Contract: 4th January 2017

Contract start date:6th March 2017