UOE/2015/006/PF - Tender for an eProcurement System

The University invites bids from suppliers who are able to implement an e-procurement solution that will interface with a new finance system.

The new e-procurement system will be key to enabling the University to deliver improved, standardised and best practice business processes across the Procurement Service. The system needs to be scalable to meet future requirements or enhancements of the Procurement Service, and needs to be compliant with statutory requirements including HE compliance.

The system also needs to support mobile and remote working with access on mobile devices.

We are looking to explore a fully hosted and managed solution as well as an on-premise solution. We will be considering contract options for both as part of the Tender process.

We are looking for a Bidder who can support the University through the following project stages:

•Functional requirements gathering including business rules, workflow, reporting and user access. •Non-functional requirements gathering including data security and benchmark system performance •Technical architecture including network, backups and resilience

•User interface design

•Solution modelling and design

•Solution build

•Testing including Unit, Load, Performance and UAT

•Data migration

•Transition and support

•Training and user guides

•Change management

Implementation of the new system should be underpinned by appropriate quality management processes to ensure the solution is fit for purpose.

The length of the contract is 8 years and should include software, consultancy, integration with the new finance system, licenses, warranty support, support & maintenance, and future enhancement costs. Refer to the ITT document for the proposed support & maintenance SLAs (see Schedule 6).

The allocated budget for the core system is £334,000 including VAT - please the main ITT document for full details.