EEM Void Property Services Framework

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and dps agreements. Our membership has now grown to 198 public sector organisations including housing associations and ALMO's, local authorities, NHS trusts, education providers, emergency services, government agencies and charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West.

EEM are conducting this tender exercise to procure a Void Property Services Framework. The framework will be tendered and awarded based on the following core service lots:

Lot 1 - Void Property Cleaning and Clearing

Lot 2 - Void Property Security Services

Lot 3 - Total Void Property Management Services

Each lot described above has 6 geographical sub-lots as described within this notice.

The new framework will provide EEM Members with a responsive solution to bring void/empty properties back to an acceptable condition in accordance with Contracting Authority internal re-let standards and policies.

The rapid and efficient turnaround of properties is essential for Contracting Authorities to provide homes to their tenants as quickly as possible and maximise revenue allowing them to ensure properties and neighbourhoods are sustainable. Quality is also key, therefore Contracting Authorities are looking for Contractors who can deliver efficiently and to a high standard.

The framework also includes a void property security solutions lot. Security solutions by means of installation, monitoring and responsive security services to prevent trespass, unauthorised access, vandalism, and theft whilst properties remain void or while awaiting demolition.

Finally, the framework will have a third lot offering members a total void property management solution. Through this Lot EEM are trying to provide Contracting Authorities a full turnkey approach to their void property management (minus any repairs and maintenance), ensuring a smooth and efficient service to meet their individual turnaround times. It is intended that Contracting Authorities will utilise Lot 3 where multiple services are required and where Contracting Authorities would like one Contractor to manage all their void property requirements under one contract and whilst this is the intention, there may be occasions when a Contracting Authority wishes to call off one single service that is only covered by Lot 3.

Up to six Contractors will be appointed to each of the geographical lots covered by the three core lots. Contractors MUST be able to provide services in at least three of the sub regions (Counties) covered by the geographical sub-lot.

To access the documents please register with: https://xantive.supplierselect.com

Additional information: The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described as being authorised users. The call off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4 year framework term.

Please note that the total potential value stated is in relation to the full 4 year framework and takes into consideration all lots and that the EEM membership may grow over the life of the framework.

To register and access the tender documents please follow the steps below:

1. Go to the portal https://xantive.supplierselect.com
2. If you need to register a new account follow the prompts to set up your organisation;
3. When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed;
4. Select 'EEM0071 - Void Property Services Framework' from the list of projects and then 'Create Opportunity'. That will give you access to the basic information;
5. Click 'Accept Opportunity' to get more detail. There is no obligation to submit a response;
6. If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered.