Procurement of Risk Management System

2. MAIN OBJECTIVES (Strategic)

• a)The primary over-arching objective is to implement a most suitable long-term solution, through a flexible,integrated and easy-to-use system that can support the diverse risk management needs of UKRI. The solution adopted will be able to adapt to change in organisational objectives and structure. It will provide improved capability to capture, update, track and present relevant information to stakeholders, enabling effective reporting and informed decision making, at all appropriate levels.

• b)To improve Risk Management engagement, culture and capability across UKRI.

• c)To give Board, CEO and Executive Directors a way of understanding material risks across the organisation in a comparable way.

• d)To provide risk and assurance information to support decision making and planning across the organisation.

• e)To support proportionate compliance with relevant government standards e.g. the Orange Book.

• f)To have an integrated Enterprise solution - covering Risk, Assurance and Governance.

• g)To support the development of the UKRI risk culture and alignment with UKRI's risk maturity.

• h)The system will support the embedding of the Risk Management Framework and the Assurance Framework.It will be used to manage and support the captured Risk, Assurance, IGRAF (Integrated Governance, Risk &Assurance Framework) and Audit information and hence support evidence-based decision making.

3. BUDGET & TIMELINE (Indicative)

• a)The current indicative budget is based up to £90,000 per annum licensing cost, subject to Value-for-Money justification.

• b)The current forecast for a full tender is during Quarter-3 of 2020/21 Financial Year, subject to necessary approvals.

We would like to invite prospective bidders to attend a pre-market engagement webinar session on Friday 19th June 2020 (10am - 4pm), via Zoom meeting.

• 4.AGENDA (may be refined)
• a)Welcome & Introductions (UKRI)
• b)Purpose & project overview (UKRI)
• c)High-level requirements (UKRI)
• d)Evaluation & procurement process (UKSBS)
• e)Market products & capabilities (supplier perspective)
• f)Markets products & licensing models (supplier perspective)
• g)Market products & pricing models (supplier perspective)
• h)Market products & support models (supplier perspective)
• i)Q&A (All)
• j)Next Steps (UKRI)
• k)AOB (All)

If you could please register your interest in attending by emailing myself at DDaTprocurement@uksbs.co.uk by no later than 12:00PM on Wednesday 17th June detailing your organisation's name and representatives of who will be attending on the day. When emailing if you could please reference in the subject "DDaT20078 - Supplier Day". Upon registration you will be sent through a zoom code for attending the day.