The Provision of a Planned & Reactive Maintenance Service for Mechanical Services (including ventilation and air conditioning)

Buckinghamshire Council is seeking an experienced supplier to deliver its Planned and Reactive Maintenance Service for Mechanical Services, including ventilation and air conditioning systems.

This service includes the provision and management of the following elements:

• oPlanned and preventative maintenance (PPM) to all of its scheduled serviceable assets (as listed in the individual site schedules).

• oReactive maintenance to its estate's scheduled serviceable assets.

• oStatutory compliance of all its scheduled serviceable assets.

• oPotential additional ad-hoc requests to carry out minor capital project works up to a value of circa £20,000. NB: These works are not guaranteed to the Service Provider.

• oSingle Point of Contact and Emergency 24/7 Call Out Facility

Maintenance is defined as: 'the combination of all technical and associated administrative actions intended to retain an item in, or restore to, a state in which it can perform its required function'

The Service Providers will also need to effectively manage the environmental impact of their repairs and maintenance service to support the Council's sustainable philosophy for building management.

The services will be delivered at the following property types: Corporate Estate, Maintained and Non- BC Schools, External (non- BC) Clients, Agricultural Estate, County Parks Estate.

The Council requires a supplier that appreciates that the expectation and priorities of the service are unique to each type of property and thus will adopt an approach that is property specific.

Buckinghamshire Council has a large and diverse estate and ongoing changes will invariably occur to a number of properties during the contract term. The successful supplier will therefore be able to provide flexible and transparently delivered services, which will enable these changes to occur during the contract term.

All Service Providers must be registered with the appropriate confederation or association related to the respective trades involved. In addition, suppliers must hold valid and current certification with an SSIP member scheme or have an OHSAS 18001 certificate from a UKAS accredited certification body and have been assessed for working with electrical services.

The contract start date is anticipated to be 1st April 2024. The term will be for three years with the option for up to 2 further extensions of up to 12 months each.

TUPE may apply to this contract.

Additional information:

The Contract Value is the total contract value for the initial 3 year period plus the additional 24 month extension i.e. 3+1+1