PI1300609 - Integrated Workplace Management Solution (IWMS)

The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons (the Authority), invite you to submit a tender for the services as detailed in this Invitation to Tender (ITT) and the various requirements documents.

The Houses of Parliament have a requirement to replace its current Computer Aided Facilities Management (CAFM) system with an Integrated Workplace Management System (IWMS) in order to deliver efficiencies by improving processes; introducing modern tools to allocate/schedule work, and enabling remote/mobile working; improving management reporting; and consolidating a number of disparate specialist systems that manage:

• oReactive, Planned Maintenance and Helpdesk
• oSpace, Moves (of staff/departments) and Furnishings
• oAccidents, Incidents and Risk Assessments
• oFire and Risk Management & Environmental Compliance

The new system will be used across key functions in the Houses of Parliament which include the Parliamentary Maintenance Service Team, the Accommodation and Logistic Services Team (ALS) and House of Lords - Property Office Services (POS). The current Parliamentary Estate measures approximately 222,000 square metres and consists of 34 buildings, properties and an underground car-park. There is a total of 227 floors and 9651 rooms, when consolidated, across all of the buildings.

The Authority is seeking a commercial 'off-the shelf' (COTS) solution; a bespoke solution would not meet Parliament's ICT strategic goals. Any added development required to meet the requirements in the ITT should be offered as part of the standard product release; please see the tender documents for further details.

Please note your completed tenders are to be returned no later than 10:30 hours UK time on Thursday 2nd of March 2017, via the e-procurement portal.

Additional information: Please note this is Prior Information Notice. Please submit your expressions of interest via our In-Tend procurement portal https://in-tendhost.co.uk/parliamentuk/aspx/Home. Please note there are no tender documents to download or submit at this stage, but there is a document displaying the IWMS Platform Capabilities which can be viewed on the portal. Please note that the deadline for expressions of interest is 09:30 hours UK time on Friday 16th of September 2016.

Is a Recurrent Procurement Type? : No https://in-tendhost.co.uk/parliamentuk/aspx/

The Invitation to Tender (ITT) documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable.

To access these documents select the tender reference PI1300609 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents.

If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance.

The deadline for clarification questions relating to the ITT is 15:00 hours UK time on Friday 17th of February 2017. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 10:30 hours UK time on Thursday 2nd of March 2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

Is a Recurrent Procurement Type? : No