Holy Trinity School - Cleaning Services

The successful tenderer will be required to provide cleaning services at Holy Trinity School.

The contract will commence on 1 April 2016 for a period of three years.

In September 2014, Holy Trinity became a Free School. A Free School in England is an independent, state-funded school which is free to attend but which is not controlled by the Local Authority. The school is governed by the Holy Trinity Academy Trust, a non-profit charitable trust that signed a funding agreement with the Secretary of State. At Holy Trinity School there is a strong tradition of respect, personal academic achievement and an education designed to develop creative minds.

We encourage our pupils to be independent thinkers and inspire them to grow into confident individuals who are committed to learning for the rest of their lives.

We are an all-age school, from age 4 to age 18, on the same site. Children who enter at age 4 will be able to continue, if they and their parents wish, until their school education ends at age 18. Adjacent to the school is Little Trinity Nursery, with circa 80 infants aged 2-4 years old.

We are a small school, with a family atmosphere, starting with up to around 470 pupils in September 2014 and rising to a maximum of around 690, when full, in September 2018.

School days and term times are based on those of the current school. These involve slightly longer school days, shorter school terms (180 days a year overall rather than the usual 190+), but also a higher number of taught hours overall than most state schools.

This contract will be fixed price in nature with the successful contractor also guaranteeing both the number of input hours to the contract and the quality of cleaning provision.

We are seeking a suitably experienced contractor who has current experience of working within the secondary school or HE/FE market place, ideally with a strong operational base within the Kidderminster area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when required moving forwards into this contract term.

It is anticipated the successful bidder shall introduce a biometric, or equally robust and auditable sign-in system, to validate and report on staff hours worked.

The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Academy on the contract performance.

The projected cost of cleaning for the current year is circa £70K, however it is believed that through equipment and cleaning material innovation and the effective recruitment, training and supervision of cleaning staff there is considerable opportunity for improvement.

Additional information: The school is currently undertaking a significant building project to upgrade the wiring and heating throughout. Included in scope of this work is the reconfiguration of several classrooms and refurbishment throughout the school premises. This work is due for completion in September 2016 and the successful bidder shall ensure their bid includes periods that certain rooms shall not require cleaning, with subsequent deep cleaning of them following building works. The site supervisor and contractor’s operational management team shall liaise with the school’s Facilities Manager regarding the detail and impacts of building work and act as the subsequent point of contact for the management of the contract throughout the remainder of the three year contractual period.

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/holy_trinity_school

The closing date for receipt of the Pre-Qualification Questionnaire is 11.12.2015 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.