Financial Systems Software Package (Framework contract)

Churchmarketplace continues to develop a National Procurement Strategy with the aim of promoting better buying within Catholic Education Establishments (including Academies, Schools, Further Education and Higher Education institutions) and Dioceses in England and Wales.

The main aim of this procurement is to ensure that CEEs and Dioceses obtain the best value for money from the services and products which they purchase, in this case a Schools Financial Management System(s):

1. Financial Management
2. Budgeting
3. Fully integrated to include Financial Management, Budgeting, HR and Payroll

The purpose of this Framework Agreement is to ensure that CMP and end-customers will have access to a wide range of the best Suppliers, providing best value set of services.

The Services and Products covered by this Procurement include:

Products

• Commercial Off-The-Shelf (COTS) Software for Financial Management - Lot 1

Provision of Financial Management application including amongst others General Ledger, Nominal Ledger, Purchase Ledger (including purchase ordering/ requisitioning system with online approval functionality. Control, Invoice Approval), Invoice Authorisation, Supplier Payment, Sales Ledger, Bank & Cash, Cash Flow Management, Credit Cards, Period-End and Year-End, Integration with MS Excel, Project Costing, Asset Register, Fund Management (educational trips and visits, cashless catering, PTA funds, charitable fundraising etc.), Trusts/Trading Arms, and VAT reconciliation. Including integration to Microsoft Excel and Document Management System.

• COTS software for Budgeting - Lot 2

Provision of Budgeting application including Current Budget, Revenue Budgets, Budget Development, Budget Profiling, Forecast Outturns Holding and Cash Flow Forecasts for at least 12 months ahead to fulfil Education, Skills and Funding Agency (ESFA) requirements. Forecast Outturns Estimate, Forward Planning. The system must have the ability to model changes or create scenarios across all areas (multi scenario budget modelling for multi years / multi academy sites) and must have the ability to consolidate for the MAT. The system must have the ability to import/ export into the finance system and Management Information System (MIS).

• COTS software for a Fully Integrated Financial Management, Budgeting & HR System (including payroll) - Lot 3

Provision of a fully integrated solution to include all elements of LOTs 1 and 2 plus Human Resources and/ or Payroll processing. The system must be accessible remotely for multi users incorporating authorisation and workflow for all elements and processes from budgeting, ordering, actual costs, reporting, analysis and budget forecasting. The payroll software must allow users (employees) access to enter data to inform the monthly payroll, for example, regarding absence, additional hours etc. The system must have the ability to import/ export into the Management Information System (MIS).