Conference Director: 14-18 NOW

Conference Director Brief

We are seeking an experienced Conference Director to deliver the event in its entirety. The Conference Director should have the ability to:

• ensure the securing of the venue and negotiating all related services/fee
• work with the 14-18 NOW team to finalise the conference programme
• interrogate content and prioritise preferred speakers
• invite, secure and brief preferred speakers and any necessary back ups
• commission all design needs with support of 14-18 NOW Director of Brand & Communications
• build the guest list
• prepare all print/digital materials eg conference programme; speaker

biographies; venue information

• commission any films/media and other collateral for use on the day/promotion
• issue guest invitations and monitor rsvp's alongside 14-18 NOW's Events and External Relations Manager
• co-ordinate all technical/catering/set up of venue
• oversee the event on the day
• undertake thank you and follow ups
• debrief and evaluation

NB This is an indicative list of responsibilities

The Conference Director will be highly skilled in their field, with particular experience of:

• successfully planning and delivering one or more conferences of scale
• working with a range of different organisations and funders, preferably including those in the arts and heritage sectors
• liaising with and briefing senior and high profile personnel
• budget development and control
• briefing and motivating delivery teams

Practicalities

The contract will run from 1st July 2018 to end of May 2019.

There is a budget of no more than £13,000 (excluding VAT) for the Conference Director's fee. You will provide your own workspace and equipment, and 14-18 NOW will provide meeting rooms as required. If travel outside of London is required, expenses will be reimbursed in line with 14-18 NOW's standard policies.

The Conference Director will be supported by 14-18 NOW's Events and External Relations Manager.