Provision of Transport for Harper and Keele Veterinary School

Harper Adams University and Keele University are establishing a Joint Veterinary ("Vet") School with the cohort of students split between the Harper and Keele campuses.

In order to allow Harper and Keele Vet School students to attend joint lectures and other joint teaching, a competent and reliable Service Provider is required to provide transport for students between the two University campuses. Tenders are therefore invited from interested parties for the Provision of Transport for Harper and Keele Vet School in accordance with the Tender Specification in Section 2 of the ITT.

The Contract covers the transport requirements for the 1st year students only ("Year 1 Students") for a three year period ie for the Year 1 Students in academic years 2020/21, 2021/22 and 2022/23 with an option to extend the transport provision for the Year 1 Students for two further years (ie for academic years 2023/24 and 2024/25). Full details of the transport requirements are given in the Tender Specification in Section 2 of the ITT.

The Transport Service will commence on 28/09/2020. The University will finalise the contract with the Service Provider by 01/06/2020.

Tenderers should note that two options are being considered in regards to the number of people per journey requiring transport. These are:

Option A - the transport of 55 students per journey.

Option B - the transport of 60 students / staff per journey (this over capacity will allow for staff / extra student travel between each University campus).

These options will apply to the transport requirements for the Year 1 Students within each academic year. Tenderers are required to provide pricing for both options in the Tender Pricing Schedule in Section 4 of the ITT - Tender Forms for Completion and Return. Your tender will be disregarded if you fail to provide pricing for both options.

The University Libraries at Harper and Keele wish to utilise the transport provision for the Year 1 Students within each academic year for a book delivery and collection service between the two Universities to assist Vet School students in their studies. This is only a nominal requirement and shall be accommodated by the Service Provider using the same transport as used for students / staff. The book delivery and collection service must be provided irrespective of which Option is selected in regards to the number of people per journey requiring transport. Full details of the book delivery and collection service requirements are given in the Tender Specification in Section 2 of the ITT.

Given the need for one Service Provider to co-ordinate the delivery of all of the services required, the Contract has not been divided into lots.

The estimated total value of the Contract over its duration (including the Contract extension option if this is taken up) is £120,000 excluding VAT.

Additional information: The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofkeele/aspx/Home

Tenderers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Tenderer in connection with taking part in this procurement, regardless of whether such costs arise as a direct or indirect consequence of any amendments made to the procurement documents by Keele University at any time.

Is a Recurrent Procurement Type? : No