P2161 - Metering and Billing Services (Housing Communal Areas)

There is a requirement to source a new heat network metering and billing solution and a metering and billing agent across its heat network portfolio of 31 sites and circa 1500 properties.

The new heat network metering solution includes the following equipment:

• oHeat Meter
• oPayment Meter
• oIn Home Display
• oPre-payment Valve

The new heat network metering solution must be:

• oTransferable i.e. be able to be operated by different and multiple metering and billing agents to manage risk and provide value for money
• oOperate in Pay-As-You Go (PAYG) mode.
• oReliable (meter read percentage of 95%), accurate (to all metering directives and regulations) and have a 5-year warranty period (kit and installation).

The scope of works of this contract will be as follows:

1. Install and commission the new heat network metering solution, including full project management and resident engagement/communication.
2. Ongoing metering and billing service to customers
3. Account management to the Council
4. Repair and maintain the heat network metering solution; in line with warranty periods and the Council's Repair Response Times

The Contract will be awarded for an initial period of 5 years (unless terminated under the terms and conditions of contract) with the provision to extend for an additional 5 years subject to requirements and satisfactory performance.

The contract will be awarded on the following basis:

• oThe contract will be awarded to one supplier to deliver 100% of the contracts requirements.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk

Your completed tender submission should be returned by noon on 21st March 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No