Vehicle Mounted Elevated Working Platform (VMEWP)

VEHICLE MOUNTED ELEVATED WORKING PLATFORM (VMEWP)

The University of Southampton Estates and Facilities electrical maintenance team consists of 16 Electricians and 3 Air conditioning technicians who are IPAF trained to use a VMEWP (Vehicle Mounted Elevated Working Platform). The team carry out day to day planned and reactive maintenance on the main University site and various satellite sites, collectively over 60 buildings altogether. Repairs and maintenance to high level lighting, electrical equipment and air conditioning systems are regularly carried out. The high level work and access can vary from lamp posts to equipment secured directly to the building fabric. The VMEWP is ideal for such varied angular access and preferred over scaffold, as it is cost and time effective.

The University of Southampton, Estates & Facilities Electrical maintenance department has a requirement to carryout work at height where steps are not appropriate, such as lighting repairs on lamp posts of varying height and accessibility and other work on the side of buildings at heights greater than 3 meters.

The department currently has a Vehicle Mounted Elevated Work Platform (VMEWP) which is now 11 years old and has served its purpose but requires continued repair and is becoming increasingly cost heavy and maintenance disruptive due to its age and continued usage (3 days a week average, over 40 weeks of the working year). The intention is to replace this vehicle with a new vehicle as this is more cost effective than hiring in a vehicle.

Additional information: The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with bidders. All documentation in relation to this tender can be downloaded from the In-Tend portal.

Bidders are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of PQQ and/or Invitation to Tender Responses will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the bidder.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'.

Bidders are advised that formal expressions of interest in the project must be by way of completion and return of the relevant Pre-Qualification (if applicable) or Invitation to Tender documents via the In-Tend portal.

Further instructions for the submission of Invitation to Tender responses are below.

To submit your return, please follow the instructions below:

1. Log In
2. Click 'Tenders'
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the "My Tender Return" panel. The system will only permit your organisation to make one return.
8. Click the red "Submit Return" button.

Please note that, to preserve the integrity of the tendering procedure, all queries must made be via the correspondence function within the In-Tend portal.

In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a tender response, bidders are consenting to publication of this information unless otherwise agreed in advance with the University.

Due to the nature of this project, it has been deemed unsuitable for division into lots. The risk of dividing the requirement would render the execution of the contract excessively technically difficult, not cost effective and would undermine the proper execution of the contract.

Is a Recurrent Procurement Type? : No