Provision of an organisation-wide procurement service

PROJECT SUMMARY

HEE aims to establish a key partner who will work with us to deliver a procurement service that will ensure HEE complies with its internal policies and procedures, Government procurement policy and EU procurement regulations.

The “Procurement Partner” will provide both an operational and strategic procurement service covering both transactional procurement in the form of managing the procure to pay process and strategic procurement covering an end to end process of establishing legally compliant contracts through best practice procurement.

Access to the Finance System will be provided by HEE.

The outputs of this project are to commission a procurement service that fits the needs of Health Education England.

OPERATIONAL PROCUREMENT SERVICE DELIVERABLES

The processing of purchase orders in line with internal procedures, compliance checking electronic requisitions raised through HEE's finance system and challenging when required Raising purchase orders for requisitions through HEE’s finance system

Encouraging the use of Purchase Orders across all Regional offices

STRATEGIC PROCUREMENT SERVICE DELIVERABLES

Follow and ensure staff compliance with the HEE Financial policies, Public sector regulator’s guidance (e.g. Monitor, NHS England, Cabinet Office) and Public sector Procurement legislation (PCR 2015)

Provide advice and support to HEE staff to select and run compliant and productive procurement processes

Develop and utilise innovative procurement tools, techniques and practices to deliver improved healthcare outcomes

Deliver best value for money, taking into account the lifetime costs associated with the purchase of goods and services

Deliver procurement work plans and highlighting areas of risk and mitigation actions

Manage the procurement life cycle, including market engagement, tender process and contract award

Develop and implement procurement strategies as required by HEE

KEY ATTRIBUTES OF THE PROCUREMENT PARTNER

Skills and ability to:

Maintain up to date knowledge about appropriate procedures, processes and policies/legislation (UK and EU), Cabinet Office Policy and strategy with specific understanding of the Health and Education sectors Conduct market engagement and market development both internally and externally

Support the HEE client in the management of the procurement aspects of all projects during the agreed procurement stages

Conduct supplier market assessment and relationship development

Provide advice and support on procurement processes, legislation and tools

Compliance with Cabinet Office guidance and controls and HEE mandatory contracts

Develop procurement and contracting work plans

Contract drafting and negotiation with agreed standard terms and conditions

Compliance with NHS Standing Financial Instructions and standing orders and any other relevant legislation where applicable

Promote the use of HEE’s procurement processes, and procurement guidance.