DBC (SF) Off Site Archiving - AWARD

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records.

Key components of contract:

• oThe transfer of our existing storage boxes to the new contractor (If applicable)
• oArranging Collection of new storage boxes to go into storage
• oThe Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required.
• oDelivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards.
• oSecure, safe and compliant storage of the records.
• oSecure and evidenced certified destruction of records when required (at your premises)
• oEffective Contract Management, Account Management and performance monitoring
• oAuditing and advice on optimum storage performance would be useful
• oA simple, accurate and efficient invoice process, preferably one invoice per month

Contract Period

The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020

All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk

Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted.