Library Reading List Software

The Library at the University of Southampton intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets).

Our measures of success include:

• Reading list system implementation
• Interoperability between the reading list system and other University of Southampton and third-party systems
• User acceptance testing and necessary systems configurations
• Consistent availability of course reading lists, across multiple formats, to all taught courses and programmes
• Personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems.

*Value-for-money procurement workflows, supported by real-time insight into student demand and availability

• Learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission.

Current systems are:

• Blackboard (Virtual Learning Environment)
• Symphony, Sirsi Dynix (Library Management System)
• Enterprise, Sirsi Dynix (Library Catalogue and Discovery)
• Ellucian Banner
• WorkTribe Curriculum Management System (CRUMS)
• CLA Digital Content Store
• Shibboleth (University user authentication)
• ResourceLink

Stakeholders include:

• Students
• Academics
• Faculty and library administration staff at any campus locations
• Academic Engagement Librarians
• Acquisitions and Discovery Librarians

Additional information: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton)to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1. Log in
2. Click 'Tenders'
3. Locate the relevant project
4. View details
5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender')
6. Click on the 'Attach Documents' button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return.
8. Click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential tenderers or any of their supply chain, partn