C/REF 00000546
key details
| Value | £16,500 |
|---|---|
| Status | complete |
| Category (CPV) | 66170000 |
| Deadline | 19 Feb 2024 |
| Contract start | 21 Feb 2024 |
| Contract end | 20 Apr 2024 |
| Procedure | direct |
| SME suitable | Yes |
| OCID | ocds-b5fd17-e8886ec3-7b83-4a25-b1a5-95bcfe42c325 |
Award
| Supplier | Value | Date | Status |
|---|---|---|---|
| SSG Advisory | £16,500 | 21 Feb 2024 | active |
description
Brief Description of purchase:
Gartner research has developed a standard reference model for the key phases in IPD workflow. HE's key functionality is, in relation to AP and AR:
Ingestion
| 1. | Extract invoice and credit PDFs from emails (must have) |
| 2. | Recognise and consolidate supporting documentation with the original invoice e.g. invoice + excel usage report and attach both to the registered document (nice to have) |
| 3. | Recognise and separate individual invoices/credits where email contains multiple attachments (must have) |
Document Classification
| 1. | Identify between invoices and credits and handle differently (must have) |
| 2. | Not processing anything which isn't an invoice or credit note e.g. statement, reminder letter, order confirmation (must have - see 1) |
Data Extraction
| 1. | Recognise text on invoice regardless of position, orientation, text colour, font (type or handwritten) (must have) |
| 2. | Recognise relevant invoice information from email content e.g. PO number quoted in email (nice to have) |
Validation
| 1. | Check document compliance i.e. PO, VAT reg number, correct company name etc (must have) |
| 2. | Compare supplier information e.g. bank details from the invoice against supplier information held on the finance system (must have) |
| 3. | Exceptions list for human intervention including reason(s) per document e.g. non-compliance, missing information (must have) |
| 4. | Flag/classify invoices with queries vs those perfect for onward processing e.g. duplicate invoice, bank details don't match, PO complete/invalid (must have) |
Integration
| 1. | Populate Integra data fields (must have) |
| 2. | Data transfer to Integra via flat file (must have) |
| 3. | Attaching document images in Integra (must have) |
In relation to assessment criteria for a platform which meets our requirements, HE has further suggested that the following factors are taken into account:
| 1. | Flat file capability |
| 2. | A solution which demonstrated flexible and high quality, efficient handling of diverse document types - information in different places, handwritten, light text etc |
| 3. | Ease of use and training |
| 4. | Support for human to handle exceptions - user experience |
| 5. | Detailed proof concept |
| 6. | Exceptions handling capability |
| 7. | Replicated across multiple entities with different rules |
notice history
1 notice published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 26 Feb 2024 | Award (award) | · | 4862008f-0af3-436c-b19a-e52d02d3cf96-726665 |
more from HISTORIC ENGLAND LIMITED
- DAM Implementation Project (DAMIP) · £129,000 · 8 Jun 2026
- Calloff Framework Managed Umbraco Solution RM1557.13-G-Cloud-13-Call-Off-Contract-v3.0 · £225,700 · 22 May 2026
- G Cloud 14 (RM1557.14) Internal Learning Management System · £96,000 · 11 Nov 2025
- Historic England - SHINE API · £6,747 · 23 Oct 2025
- NRHE to HERs data transfer website · £10,668 · 23 Oct 2025
- G Cloud 14 RM1557.14 - Historic England - Edison 365 upgrade and licensing (UID 62) · £172,726 · 21 Oct 2025
- RM 6098 - Lot 3 - Azure Cloud Hosting Services [PCR 2015] · £7,000,000 · 4 Aug 2025
- STA - Inlogik ExpenseMe Pro Expense Management Software Hosted Service renewal 25-26 · £106,304 · 19 May 2025
similar contracts awarded
Other awarded contracts in the same category. Useful for seeing who normally wins this kind of work, and at what value.
- Bill Payment Solution · London Borough of Hammersmith & Fulham · £60,000
- GB-Sheffield: Identity authentication and bank detail validation for SUL loan applications · British Business Bank · £289,042
- GB-Sheffield: COVID ECL & Loss Claims File · British Business Bank · £337,500
- GMCA 1773 Payment mechanism support - new MRF · Greater Manchester Combined Authority · £97,325
- Pre-Paid Purchasing Cards · Lincolnshire County Council
- Professional Services Consultants · COVENTRY CITY COUNCIL
- Transactional Finance Service - AP & Finance Business systems and support · Imperial College Healthcare NHS Trust · £368,070
- Intangible Asset Valuation · Care Quality Commission · £115,000
source
Published on Contracts Finder. Contact details for named individuals are not reproduced on this site.