4400005354 - Forensic Auditing Software

The Council requires a supplier for the provision of Accounts Forensic Analysis Software.

Birmingham City Council manages the processing of approximately 400,000 invoices and credit memos per annum. It is essential to maintain a robust system of controls in this area. At present, the current ERP, SAP warns a user on entry of potential duplication when the Master Supplier Reference (vendor number) and Invoice Reference exactly match a previous entry i.e.

Vendor Number Vendor Name Invoice Reference 1000000001 ABC Limited 12345

1000000001 ABC Limited 12345

BCC extracts each day's invoices and send those to the current solution. The Finance and Governance department staff review the exceptions which the current solution identifies and record how they have resolved them. The actual work for dealing with the exceptions in SAP Voyager is done in Voyager itself.

These existing checks are only partially effective and therefore, in order to greatly reduce risk, protect budgets from losses and drive process improvements, we require software functionality that is able to identify and report those invoices with errors which are not detected easily or at least detected until after payment has been made. As well as the ability to combat potentially sophisticated fraud which we are unable to currently replicate with ease in SAP.

This contract will be for a period of 2 years with 2 possible 12 month extension periods with the initial 2 year period covering the dates 08 07 2021 until 07 07 2023.

The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation.

If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk or call CPS Helpdesk on 0121 464 8000.

Your completed quotation submission should be returned by noon on 11th May 2021 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc

Additional information:

If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal.

Delivery Notes

Birmingham

Is a Recurrent Procurement Type? : No