A Fully Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System
key details
| Value | £700,000 |
|---|---|
| Status | active |
| Category (CPV) | 48440000 +2 more |
| Deadline | 27 Oct 2023 |
| Contract start | 1 Feb 2024 |
| Contract end | 31 Dec 2030 |
| Procedure | open |
| SME suitable | Yes |
| OCID | ocds-b5fd17-e2351975-e049-4cb0-b187-785367b6e43d |
description
The Institute requires a fully integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.
The requirements are to be met by a reliable, single sign-on (active directory), integrated system and will include migration, transition, training, implementation and ongoing support and maintenance.
The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes.
The key areas for implementation of a new system include:
| • | Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. |
| • | Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. |
| • | Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. |
| • | Inventory capabilities. |
| • | Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >£10k (quotes); identifying orders; stores; inventory; and specialised shipping. |
| • | Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. |
| • | Chart of Accounts structure or alternate concept. |
| • | Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. |
| • | Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. |
| • | Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. |
| • | Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. |
All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk.
See attached documentation.
documents
- https://www.contractsfinder.service.gov.uk/Notice/1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88 , tenderNotice
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/00a2d687-f978-451a-a450-a56ad912ddef , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/14b99016-45fb-4ce3-ba5d-0ff1169abb64 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/26383626-d501-40af-aea0-b3d7ac8d94fb , evaluationCriteria
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2da4bc97-66b4-4b07-9cfc-a9f4f819386d , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/33754a66-7785-4b14-b9c8-6e43f5881576 , evaluationCriteria
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4172b659-f6c7-4a80-bb91-b4ce17ba1999 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/449e619f-14ef-4d00-8ccb-335beb572270 , evaluationCriteria
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4735cca9-dab8-4501-8fe7-8dc6b46f0f09 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4c710fc9-8aa2-45a0-b735-a476ffe006d5 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/6e37a1e0-9f9a-4e20-ad72-264bd48674f5 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/757b6431-1098-4c23-9628-d48c687f6854 , tenderNotice
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/7f101ceb-71db-4f56-b037-bfb1541fb735 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/88c49e15-f1c3-451b-a4a6-159b268f6f2b , clarifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/90924c6e-3f88-4c23-91ef-bd1db345fa8d , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/95336103-2d83-434f-910f-1b6f4f4e59a5 , evaluationCriteria
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d4066527-f3f6-4fc5-8280-3b312caac383 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d57366ad-a0bb-49db-a25f-827f51e50d84 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d744fe88-0f68-48fe-b015-dd0ccc2400a1 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f5ec0f3d-2db2-4fcf-9625-b600ea0dc046 , technicalSpecifications
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fe8966b8-11f4-41c5-9594-b4d36ba6219f , bidders
Documents are linked, not mirrored. They are served by the publishing authority and may require registration.
notice history
3 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 27 Sept 2023 | Tender (tender) | · | 1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88-683180 |
| 2 Oct 2023 | Tender amendment (tenderAmendment) | · | 1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88-685371 |
| 18 Oct 2023 | Tender amendment (tenderAmendment) | · | 1b0b9de8-ef0a-49cb-a6ba-f24c74eb3c88-689996 |
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