Y23002 Supply of Record Information Management
key details
| Value | £20,000,000 |
|---|---|
| Status | complete |
| Category (CPV) | 79996100 +2 more |
| Deadline | 20 Oct 2022 |
| Procedure | open |
| OCID | ocds-h6vhtk-036583 |
Awards (26)
This procurement was awarded to 14 suppliers. Values shown are per-award; the notice total is £20,000,000.
| Supplier | Value | Date | Status |
|---|---|---|---|
| Arvato shared | · | · | active |
| Avarto shared | £20,000,000 | 28 Feb 2023 | active |
| Black Box Data Imaging Solutions Llp shared | £20,000,000 | 28 Feb 2023 | active |
| Black Box Data Imaging Solutions Llp shared | · | · | active |
| Communisis shared | £20,000,000 | 28 Feb 2023 | active |
| Communisis shared | · | · | active |
| Hugh Symons shared | £20,000,000 | 28 Feb 2023 | active |
| Hugh Symons shared | · | · | active |
| Insight shared | £20,000,000 | 28 Feb 2023 | active |
| Insight shared | · | · | active |
| Iron Mountain shared | £20,000,000 | 28 Feb 2023 | active |
| Iron Mountain shared | · | · | active |
| Oasis Document and Data Management Ltd shared | £20,000,000 | 28 Feb 2023 | active |
| Oasis Document and Data Management Ltd shared | · | · | active |
| Pearl Scan Solutions Ltd shared | £20,000,000 | 28 Feb 2023 | active |
| Pearl Scan Solutions Ltd shared | · | · | active |
| Restore shared | £20,000,000 | 28 Feb 2023 | active |
| Restore shared | · | · | active |
| Ricoh shared | £20,000,000 | 28 Feb 2023 | active |
| Ricoh shared | · | · | active |
| Storetec shared | £20,000,000 | 28 Feb 2023 | active |
| Storetec shared | · | · | active |
| Vyta shared | £20,000,000 | 28 Feb 2023 | active |
| Vyta shared | · | · | active |
| Wyser shared | £20,000,000 | 28 Feb 2023 | active |
| Wyser shared | · | · | active |
description
The Framework Agreement will be split into 6 LOTs:
LOT 1 – Asset and Records Storage, Retrieval and Destruction
LOT 1 covers provision and installation of asset and records storage including retrieval and destruction including but not limited to:
- Pallet storage and retrieval
- Box storage and retrieval
- File storage and retrieval (file from box or open shelf)
- Media storage and retrieval (tape)
- Transportation
- Asset tracking (with client interface)
- Fulfilment Services
- Secure destruction
- Consumables (boxes)
LOT 2 – Document Scanning and Digital Storage
LOT 2 covers the provision and installation of document scanning and digital storage including but not limited to:
- Backfile conversion
- Day forward scanning
- Inbound mail
- Digital storage
LOT 3 – Information Governance and Advisory Services
LOT 3 covers the provision of information governance and advisory services including but not limited to:
- Retention policy
- Data privacy compliance (GDPR)
- Policy and information governance assessments
- Policy and program development and enhancement
- Content classification
- Metadata application
LOT 4 – Content Services Platform
LOT 4 covers the provision and installation of content services platforms including but not limited to:
- Business process automation
- Artificial intelligence
- Machine learning
- Workflow applications
LOT 5 – Cloud Solutions
LOT 5 covers the provision and installation of cloud solutions including but not limited to:
- Hosting
- Back-up
- Disaster recovery
- Data restoration
LOT 6 – Secure IT Asset Recycling and Disposition
LOT 6 covers the provision and installation of secure IT asset recycling and Disposition including but not limited to:
- Onsite audit
- Data erasure
- Asset recycling
- Asset remarketing
- Secure Destruction
notice history
3 notices published against this procurement.
| Published | Type | Regime | Notice |
|---|---|---|---|
| 2 Sept 2022 | Contract notice (F02) | Earlier regulations | 024695-2022 |
| 4 May 2023 | Contract award notice (F03) | Earlier regulations | 012839-2023 |
| 5 May 2023 | Award (award) | · | 27499978-9d48-4896-80fd-e04258c16057-642671 |
more from Kent County Council (t/a KCS Procurement Services)
- Extension of Electrical Vehicle Charging Points and Associated Services Y21002 · £750,000 · 11 Oct 2024
- Supply of Insurance Services · £500,000,000 · 13 Nov 2023
- Y23057 - Plant Machinery, Grounds Maintenance and Site Equipment and Handheld Tools · £500,000,000 · 26 Oct 2023
- Supply of Incident Ground Feeding Y23028 · £1,000,000 · 27 Jun 2023
- Supply of Cleaning Services Y23005 · £200,000,000 · 26 Jun 2023
- Supply of Signs and Associated Services Y23026 · £20,000,000 · 25 May 2023
- Supply of Electrical Testing Services Y23003 · £10,000,000 · 4 May 2023
- Supply of Promotional Merchandise - Y23034 · £1,000,000 · 4 May 2023
all contracts from this buyer →
similar contracts awarded
Other awarded contracts in the same category. Useful for seeing who normally wins this kind of work, and at what value.
- Records Management · Karbon Homes
- Provision of Physical Records Storage Services for NIO · Crown Commercial Service · £35,000
- Legacy Records Storage 2025/26 - Crown · NHS England · £60,000
- EDRMS support and maintenance · East Lothian Council · £242,776
- Additional Offsite Record Storage · The National Archives · £4,500,000
- Financial Records Management System · Government Legal Department · £448,472
- THE PROVISION OF OFFSITE RECORD STORAGE & MANAGEMENT · Health & Safety Executive · £510,710
- Electronic Data Records Management Solution (EDRMS) · Scottish Police Authority · £79,214
source
Published on Find a Tender. Contact details for named individuals are not reproduced on this site.