16-054: Winter Fleet Telematics

Rotherham Metropolitan Borough Council (RMBC) are inviting bids from a number of organisations who might be able to provide services that meet RMBC's current needs for Telematics Equipment for the Winter Fleet Service package. The specification requirements are for the installation, running and maintenance of: - A forced route navigation system (rugged tablet pc with a sat nav touch screen) - Tracking device and software - real time tracking plus audit trails and exception reports that can be accesses and interrogated online - Automated salting facilities All software and hardware must be compatible with RMBC's existing ECON'S IN-VEHICLE ECON SPARGO BOXES The full detailed specification is detailed in Appendix 1-Telematics Equipment for Winter Service. The anticipated spend is in the region of £9k per annum, however this does not carry any guarantee of turnover and any estimated volumes of business are indicative and may vary upwards or downwards depending on actual future needs. The quotation will be awarded initially for a period of 3 years, with the option to extend at the sole discretion of the Council for a further one year. The intention is to award to a single supplier. All suppliers who wish to be considered for this quotation must register on the YORtender system and electronically complete and upload the quotation documents onto the system no later than 12.00 noon on Friday 22nd July. All Requests for Quotation must be returned through the YORtender system and will not be accepted by any other means. The details set out in this RFQ are given in good faith and believed to be correct. However, RMBC does not warrant the accuracy of those details and each bidder should make its own appropriate enquiries. Bidders and other recipients of this RFQ are reminded that the issue of this RFQ in no way commits RMBC to award any contract pursuant to the quotation process and that neither RMBC, nor any of their advisers, shall be liable for any expenses incurred by Bidders or such recipients in connection with the quotation process.

Additional information: Instructions to Suppliers: Please refer to the YORtender system www.yortender.co.uk and search for YORtender Reference - ABDP-SXRQ48

All correspondence in relation to this quotation will be carried out through the YORtender system. It is the bidders’ responsibility to ensure their contact details are kept up to date on the YORtender system. Failure to do so could result in a communications failure and subsequent elimination from the quotation process. RMBC accept no responsibility in such instances and timescales will not be extended.

If you have any technical issues surrounding the use of the system you should contact the following:

Due North Technical Support Team

By email: yorkshiresupport@due-north.com

By Telephone: (lines open from 08:30am to 17:00pm Monday to Friday, excluding English public holidays) 0844 5434580

If when completing Section 2, you find that insufficient space has been allocated for a full response, you may create additional space, rows and columns in tables, and even entire sub-sections to enable you to provide all relevant information required to make a full assessment of your bid.

Clearly indicate on any attachments the name of your organisation and the question number that it refers to.

RMBC reserves the right to reject any document where the format has been changed.

The Council reserves the right to require some or all applicants to clarify the answers contained in their submissions, in writing, in order to adequately evaluate the submission