British Coal Records management

The Government manages the records of the former British Coal Corporation. This is a combination of business documents and personal data which includes a significant number of historic occupational health claims files. In part, this is to enable us to respond to disease/illness personal injury claims arising from working for the Corporation pre-privatisation in 1994. We also have a duty to ensure that the information is kept safe and is managed securely.

We require a service that enables:

• secure storage of over 2.8m physical records and 47m digital records
• the ability to retrieve these promptly and to provide them to the public and the Department's contractors as appropriate
• scanning of physical records for onward processing
• preparation and transfer of records to The National Archives
• disposal of records no longer required
• the hosting of a digital platform that allows contractors to access records
• the facility to search documents in terms of categories, e.g various types of colliery minutes and key work searches.