Restoration & Renewal Emergency Incident Management Training

The Restoration and Renewal (R&R) Programme has a requirement for an external organisation to train our Gold/Silver teams and Loggers on the management of an emergency scenario and to carry out a simulated emergency exercise. The R&R Delivery Authority is responsible for a complex programme of works which must be delivered in a challenging environment. The Palace of Westminster is a UNESCO world heritage site and also a high security environment. Therefore, the protection of the Palace, the workforce, and the internal & external stakeholders while delivering the works will require detailed planning and execution. The R&R Emergency Preparedness Procedure, is applicable to any incident which requires escalation beyond the local site management team for action, strategic support, or stakeholder management. Such an incident could be a significant or life-threatening event. Incident levels and the management of significant incidents are laid out within the R&R Incident Management Procedure, which will also tie into the management of an emergency scenario. In order for the plan to be taken on board, understood and executed successfully it is essential that relevant parties are trained on the details within the plan and how to manage an emergency situation, should it occur so that the result of the emergency has none or little adverse effects on the Palace of Westminster's infrastructure, people and/or reputation. The relevant parties as listed above are set out in the Procedure as the Gold, Silver and Bronze Teams. The Bronze Team will be made up of the contractors on site and they will be responsible for managing incidents on site. The Silver Team are the first point of call and will be notified of serious incidents, the Silver Team will be made up of Project Managers and Senior Project Managers. The Gold Team will be notified of serious emergency incidents from the Silver Team. The Gold Team is made up of senior leaders within the Delivery Authority - this would include the CEO and Heads of functions. A log keeper will also be required for the Gold Team to note all details of the incident, the communications between the Silver and Gold Team and any communications with External Stakeholders. For the successful execution of the Procedure - it is important that all teams clearly understand and are trained on their roles within the Silver and Gold Teams, as well as the log keeper. The teams should also have an understanding of how coordination works with the Bronze Contractor and the emergency services. We want our Silver and Gold teams to be confident in their decision making, should an emergency incident occur. To be able to achieve the above, we require expertise from emergency scenario specialists, who have experience of rolling out training on emergency procedures to similar industries and organisations. This is reserved for Small and Medium sized Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) and only they can bid.

Additional information: The Tender documents will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference DA1068 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you have any questions on how to use this web site please contact Mariana Apostol on mariana.apostol@r-r.org.uk. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on 1st of March 2021. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

This procurement opportunity is reserved for Small and Medium sized Enterprises (SMEs) and Voluntary, Community and Social Enterprises (VCSEs) and only they can bid.