Loxford School Trust Cleaning Tender for The Warren School, Abbs Cross Academy and Arts College and Tabor Academy

Loxford School Trust Cleaning Tender for The Warren School, Abbs Cross Academy and Arts College and Tabor Academy

LGSS Procurement on behalf of the Loxford School Trust wish to appoint a provider for Cleaning Services for the above named schools and broken into the following lots:

Lot 1: The Warren School and Abbs Cross Academy and Arts College

Lot 2: Tabor Academy

Potential providers may bid for one or both lots.

Loxford School Trust is a prestigious organisation which aims to deliver a high quality education for students aged 3-18. The Trust was formed in 2013 originally comprising of Loxford Primary Phase and Loxford School of Science and Technology (Secondary Phase), due to Trust's continued growth it has made the acquisition of three further schools within the London Area, Aldborough Primary School, Warren School, Tabor Academy and Abbs Cross Academy and Arts College .

The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.

The website address of each school being tendered for this service within the trust are as below: http://www.thewarrenschool.net

http://www.abbscross.net/

http://www.taboracademy.co.uk/

The contract for each lot shall run for an initial period of 3 years, with the right then reserved to extend for 2 further years at the School's discretion, subject to satisfactory performance.

The anticipated annual value of the contract is circa 420 000 pounds per annum across both lots.

The Trust as part of its internal policy requires that the successful provider shall have the relevant passport certificate to demonstrate that they comply with all relevant GAD (Government Actuary Department) legislation and guidance.

The successful provider must be willing to gain admitted body status to the relevant LGPS

(Local Government Pension Scheme for each individual authority. The Trust/school is willing to cover the bond cost as part of the contract to be agreed but if any company cannot get or are not willing to get admitted body status they will not be considered by the Trust.

Potential providers should note that this process is being run by LGSS Procurement, and no contact relating to this procurement process should be made directly with the Trust or Schools.

All queries should be raised via the LGSS Procurement online tool, found at:

https://procontract.due-north.com/Opportunities/

Additional information: The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine dailycleaning of varying types of buildings, deep cleans, periodic cleans, and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is notexhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties withintheir portfolio and indeed the size of the portfolio throughout the life of the Contract.Abbs Cross and the Warren combined total spend for this service is currently estimated at around £320,000 per annum although providers are asked to note that these figures are indicative and no guarantee as to the futurespend by the Trust. The Trust is looking for efficiencies and other benefits to accrue from this resulting contract,and indeed throughout the life of the contract.

The contract for Abbs Cross and the Warren shall be expected to commence in Easter 2017. Potential providers may bid for one or both lots. Please note that there are two separate PQQ questionnaire templates to be complete, one for each relevant lot. If bidding for both lots then both questionnaire templates need to be completed.

DN126578 The Contractor(s) shall be expected to undertake a comprehensive cleaning service, including routine daily cleaning of varying types of buildings, deep cleans, periodic cleans, and other requirements usually associated with a contact of this type. Potential Providers should note that the above list is not exhaustive, and that the Schools and Trust reserves the right to add or remove functions and properties within their portfolio and indeed the size of the portfolio throughout the life of the Contract.Tabor Academy's total spend for this service is currently estimated at around £140,000 per annum althoughproviders are asked to note that these figures are indicative and no guarantee as to the future spend by theTrust. The Trust is looking for efficiencies and other benefits to accrue from this resulting contract, and indeedthroughout the life of the contract.

The contract for Lot 2 shall be expected to commence in September 2017. Please note there are seperate PQQ questionnaire template within the LGSS procurement portal titled PQQ Lot 2: Tabor

LGSS Procurement Portal is available here: https://procontract.due-north.com/Opportunities/

The Trust has invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner. Potential Provider's will need to register an account via the ‘LGSS eSourcing Portal' at www.lgssprocurementportal.co.uk before being able to view the full PQQ details. Date: 01/08/2016 Time: 12:00 During the PQQ stage, the intention is to arrive at a shortlist of approximately

5. as minimum and 8 as a Maximum qualified Potential Providers per lot who achieve a minimum score of 60%in this PQQ for formal Invitation To Tender against the requirement as advertised in the OJEU Notice.

In the event that there is a high number of Potential Providers who attain the minimum number of marks the Trust will prioritise by highest score when selecting Potential Providers to be invited to tender.