Short Duration Vehicle Hire (SDVH)

The purpose of this procurement is to establish a Framework Agreement with a single Service Provider for the call off of Self Drive Vehicle Hire to be used by staff of the Participating Authorities. The procurement process is led by Bournemouth Christchurch and Poole Council (BCP) “Lead Authority”, in collaboration with Dorset Council (DC).

The Participating Authorities operate their own vehicle fleet to enable delivery of a wide range of services within the Dorset community. There is a requirement to supplement this fleet through short to medium term self-drive vehicle hire arrangements.

The Participating Authorities will be the main users of the Framework and the estimated volumes and values of the requirement detailed in the procurement documentation are based on the historical requirements for all these Participating Authorities.

The service is required to be available to all the directorates, establishments and departments of the Participating Authorities. This contract may also be accessed by organisations associated with each Council. This includes but is not limited to Poole Housing Partnership Ltd (PHP), Bournemouth Building & Maintenance Ltd (BBML) and Seascape South Limited. Any new companies the Council’s create or Partnerships may also access and use the contract.

The length of the contract will be three years with an option to extend a further 1 year (3+1). Therefore if the full extension(s) is taken, then the full contract duration shall be 4 years. The anticipated start date of the contract will be 1 November 2021.