Multi Disciplinary Design Team

St Osyth Priory & Parish Trust is currently in the development phase of a National Lottery Heritage Fund grant which will focus on the redevelopment of the Tithe Barn and Old Dairy and into hireable event and community spaces.

St Osyth Priory and Parish Trust wishes to appoint a suitably qualified and highly experienced Multi Disciplinary Design Team to work on the Development and Delivery Phases - RIBA 2 to RIBA 7 of this aspect of the project.

This ITT sets out the background to the project, the tender process, timescales, and management arrangements.

There is, however, no guarantee that Delivery Phase services will be required, and bidders should take account of this.

Below is an approximate timeline of the programme:

RIBA Stage 2 - July 2025 - December 2025

1. Pre-planning Application Submitted - September 2025 to November 2025
2. Ongoing SOPPT Meetings

RIBA Stage 3 - December 2025 - August 2026

1. Coordinated Designs & costs Approved - May 2026
2. Match Funding for Delivery Phased secured and in place, agreements in place - May 2026 to August 2026
3. Planning/LBC Applications - April 2026 - May 2026
4. Delivery Phase Application Prepared - June 2026 - July 2026
5. Delivery Phase Application Submitted - August 2026
6. Planning/LBC Decision - TBC
7. Ongoing SOPPT Meetings

End of Development Phase

RIBA Stage 4 - January 2027 to June 2027

1. Decision on Delivery Phase Application - December 2026 (TBC)
2. Estimated Permission to Start Received (Delivery Phase) - January 2027
3. Discharge Pre-Commencement Planning/LBC conditions - February 2027 to May 2027
4. Ongoing SOPPT Meetings

RIBA Stage 5 - November 2027 to January 2029

1. Construction - December 2027 to October 2028
2. Fit out and interpretation installation period - November 2028 to January 2029
3. Ongoing SOPPT Meetings

RIBA Stage 6 Handover of sites & testing for close out - January 2029 - March 2029

1. Ongoing SOPPT Meetings

RIBA Stage 7 In use and open for Autumn - March 2029 - May 2029

1. Ongoing SOPPT Meetings
2. Project Evaluation Submitted - March 2029 to May 2029
3. Activity period and programme ends - May 2029

SOPPT will also be procuring or have procured the following Consultants to comprise the Project Team:

• Project Manager
• Quantity Surveyor
• Multi-Disciplinary Design Team
• Activity Plan, Community Consultation and Co-Production Consultant
• Business Planner
• Evaluation, Economic and Social impact Consultant
• Fundraising Consultant
• Others as required

The current anticipated construction value is £2.908 million excluding VAT, inflation, contingency and fees.

All applications, enquiries and requests for site visits need to be sent to tenders@stosythprioryandparishtrust.org

What to include:

• Case Studies
• Details of who will be involved, including Bios and CVs
• Community and Stakeholder Engagement
• Methodology and Timeline
• References
• Insurance
• Social value
• Cost breakdown