UKRI FM18067 Manned Guarding and Cleaning Services at the British Antarctic Survey - Cambridge

The final date and time for the submission of bids is Monday 17th September 2018 at 11:00

UK Shared Business Services (UK SBS), on behalf of the British Antarctic Survey Cambridge (BAS), wishes to establish a Contract for the provision of Manned guarding and Cleaning Services.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (asmay be amended from time to time) (the "Regulations").

This is a services contract.

The award of this Contract will be based on two Lots:

Lot 1 - Manned Guarding

Lot 2 - Cleaning

The lotting of this procurement will facilitate the greater aggregation of public sector demand and enable publicsector to leverage greater efficiencies.

It is intended that one provider will be appointed for each of the Lots detailed above, however potential providers are invited to tender for one or more Lots on an individual basis.

Lot 1 - Manned Guarding

Scope of the Specification

As well as securing the site, the Guard will be expected to:

• monitor the plant and equipment alarms systems and notify the relevant parties
• be the first point of contact for emergencies outside normal working hours and control the incident until a BASmember of staff arrives
• be able to pass telephone messages to relevant parties
• carry out other minor duties as requested e.g. flag raising
• Control access to the site whilst covering reception to include logging in visitors using systems provided asspecified below
• Operate any platform used to accurately record mobile patrols

Reception Cover

BAS requires the Guard to operate the reception area during the hours stated in below. The service requiredshall include, but not be limited to:

• Admitting visitors and staff to site and issuing security passes as required using systems provided
• Preventing unauthorised access to the site
• Answering telephones and passing messages accurately to the relevant parties
• Dealing with emergencies

Lot 2 - Cleaning

Scope of the Service

BAS requires a Contractor to provide comprehensive cleaning services throughout the Cambridge site,delivered in a safe and efficient manner to the required standards. The Contractor will take responsibilityfor maintaining all internal cleanable areas including fixtures, fittings, furniture and finishes, to minimisedegradation, enhance asset life cycle and ensure that the high standards and public image, expected by BAS,are maintained.

The required service is to include:

• General cleaning of offices and public space
• Provision of a day cleaner for reactive cleaning
• Ad hoc cleaning of laboratories, workshops etc.
• Ad hoc deep hygiene clean of kitchen
• Ad hoc deep cleaning of ablutions
• Emptying waste bins and litter picking
• Provision of feminine hygiene and toilet fresheners
• Provision of consumables

For a full scope of works for both lots please see the attached documentation with full specifications.

Additional information: Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" as this unfortunately a system generated error, that is outside of the Contracting Authorities control.

DO NOT APPLY DIRECTLY TO BUYER

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts)

Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the eSourcing portal will not be accepted or considered further for this opportunity.

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If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link 'Register for CCS eSourcing'.

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Your email must clearly state:

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Training documents to support Bidders to utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.