999 - Contract Management System (Preliminary Market Consultation)

The purpose of this PMC is to seek input from potential suppliers within the market, to establish how Aston University may use a Contract Management System to monitor; manage and control its existing and future contracts.

The PMC will provide an opportunity for Aston University to obtain an insight into how potential suppliers might approach the delivery of this product/service and gain an understanding into the likely level of interest from the market.

The intention is to review the responses from the market, to support the development of any future specifications or requirements. Proprietary information will not be included from individual respondents.

At present, the Procurement Team maintains a contract register in an Access Database. This has been created internally, and whilst this enables Procurement to monitor contracts it has sourced, it has limited functionality in relation to KPIs; SLAs; supplier compliance; sharing of contract documentation and notifications of contract expiry and extensions.