Christmas lights tender

Wellingborough Town Council invites tenders from eligible and qualified companies to provide Festive light decorations in designated areas as outlined in this document.

1.2

Tenderers must provide comprehensive proposals covering the supply, installation, removal and switch on and off, along with the maintenance of Festive light decorations in specified locations for a contract period of either 3 years or 5 years as well as storage when not in use.

The scope of work includes but is not limited to:

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Installation of wall-mounted and or over-street displays in Market Street/Orient Way.

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Installation of a cross-street display at the junction of Burystead Place.

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Installation of cross-street displays on Sheep Street, Silver Street, and Midland Road.

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Installation of cross-street and wall displays on Cambridge Street.

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Installation of cross-street or string lights on Gloucester Place.

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Installation of cross-street display on Pebble Lane

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Installation and lighting of a 22+ft Christmas tree. Alternatively, provide pricing to light up the existing tree on Market Street, in front of the Hind Hotel. -

Festoon along the tree line in All Hallows Church/Whitehorse Yard

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Switch on and off all lights for Diwali

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Switch on of the festive lights for the Christmas lights switch on event.

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Switch off before 6th January

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Remove off all lights after 6th January

Tenderers must provide pricing for hire for both a 3-year and a 5-year contract.

5.

Infrastructure Testing:

5.1

Tenderers must include testing of power and infrastructure required for the Festive light displays.

6.

Call-Out Charges:

6.1

Tenderers must include any potential call-out charges that may apply for maintenance or emergency services during the contract period.

The procurement process is intended to follow the timetable below:

1

Invitation to tender issued

25th March 2024

2

Clarification by interested parties submitted by 19th April 2024

3

Deadline for responses

26th April 2024

4

Evaluation

29th April -3rd May 2024

Submissions of the tender response form, price schedule and supporting documents must be made by post to the following address, marked clearly 'DO NOT OPEN UNTIL 26th APRIL 2024:

Private and Confidential

Sally McLellan

Town Clerk

Wellingborough Town Council

Swanspool House

Doddington Road

Wellingborough

Northamptonshire

NN8 1BP