Highway Construction and Maintenance Contract

The City invites Bidders to submit a Selection Questionnaire for the provision of Highway construction and maintenance contract.

The majority of the highways maintenance and construction activities are delivered through the CoL's core term maintenance contract. This contract has been in place since 2012 and is due to expire on the 30th June 2022. While this has been a very successful contract, CoL recognises that there is an opportunity to build upon these successes and take steps to identify and maximise the opportunities available to both the CoL and the appointed supplier.

Our ambition is therefore to maintain these high levels of performance, whilst encouraging and supporting innovation. We are very keen to work with a supplier who is innovative in terms of how our core/continuing requirements are realised, in addition to discussing new ideas and ways of maximising the relationship. Our ambition is for this to create an exciting and new way of delivering highways services, whilst continuing to perform at the expected high levels.

The duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 5 further years. The maximum length of the contract is therefore 10 years. The CoL anticipates that the value of the initial term of the contract (5-year period) would be in the region of GBP 50 000 000 (~ £10 Million a year). However, this is an indicative figure only based on its current 'core' scope of requirements and on the assumption that the contract would be in place for that duration.

We are also keen to establish a genuine partnership approach which embodies trust in service delivery, pricing and the innovations referenced above, which would potentially further improve the relationship. We are very keen to understand how we can do things better to facilitate this as the client, including how we involve other parts of our supply chain to achieve success for all. We are also required to explore wider social benefits which can be realised from significant public contracts. The CoL has realised a number of successes in the previous iteration of this contract with our incumbent supplier but hopes to achieve significantly more through this new partnership approach. To do this, our ambitions must be aligned with those of our appointed supplier. This means jointly agreeing how this will work and how this can realistically be achieved without adding excessive cost.

The highways team are obliged to comply with the public procurement regime to ensure a sensible and fair procurement process. While we hope that this offers assurance that you should expect us to run a fair and transparent process, our ambition is to also undertake a procurement which is not overly burdensome and facilitates enough interaction with bidders to arrive at the right decision.

Additional information:

This is the City of London 'Highway Construction and Maintenance Contract' which will be published via the capitalEsourcing portal. It will be an OJEU (Restricted) procedure all the tender documents can be found on the portal Ref: pqq_CoL_1707. The approximate value of the contract is £10m per annum (£50m over 5 year period).