Secretary to Cabinet Member 120821

Job role: Secretary to Cabinet Member

Rate of pay: ?12.95 PAYE

Hours: Fulltime- Required to be office based at least once a week and as per cabinet member requirements.

Location: Home working/ Sandwell Council House

Contract Type: Agency

IR35: This role falls inside of IR35 legislation.

Job Description and Personnel Specification are attached, which also provides more information above the role.

Brief description:

Secretary to Cabinet Member. The role will require you to work closely with the Secretary to the Leader and the Secretary to the Deputy Leader and four other PA's in the department. The most important aspect of the role is the need for confidentiality. You will have experience of being a PA at Senior management/ Director level with excellent organisational skills and the ability to act on your own initiative. You will have Local Authority experience.

You will be flexible in your approach to fit in with the requirements of the Cabinet member. Currently the team of secretaries attend the office on Wednesdays. You will be required to attend the office on other days when there are Cabinet meetings taking place.

The role of a Cabinet Secretary is a none political role and there is a protocol in place that governs this:

• oTo undertake duties as Personal Assistant to the Cabinet Member
• oDeal with all telephone enquiries
• oProvide professional reception service, receiving and directing all visitors
• oMaintain an electronic appointment diary
• oTo ensure Cabinet Member has all papers electronically for meeting. (If necessary paper copies can be provided)
• oTyping all letters, reports, briefings
• oOrganisation of Portfolio briefing meetings and other meetings as required
• oAttend briefings and take action notes/minutes and follow through actions with Officers to conclusion
• oAttend any other meetings as and when required, prepare paperwork and take minutes
• oTo research and respond to enquiries by Chief Officers, Cabinet Members, other Members of the Council MP's and Senior Officers
• oDeal with all correspondence, complaints, enquiries including Portfolio and Ward Casework
• oKeep an electronic spreadsheet of all casework enquiries
• oDeal with external agencies and where appropriate undertake booking of conferences travel arrangements for conference, seminars including accommodation
• oTo co-ordinate the preparation of speeches and presentations
• oBe adaptable and flexible in your approach
• oThe ability to build and maintain good working relationships.

If you meet the above criteria we would love to hear from you.

Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs.

Please note this advert is also out with our Master Vendor

You will receive further information r...

Additional information: Please can the agencies send over a CV, 2x up to date references and a copy of Terms and Conditions. You will also need to include your agency on cost details to each submission. Stated rates must be inclusive of all known costs.

Please note this advert is also out with our Master Vendor

You will receive further information regarding invoice terms if your candidate is appointed to this role. Invoices must be sent electronically on a weekly basis to templink_1@sandwell.gov.uk along with your workers authorised timesheet supplied by your agency. Payments are then released 14 days from the date of the invoice.

The Council will be using the In-tend e-Tendering System for this Procurement opportunity, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal.

From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the related documents.

To submit your documents, you will be required to opt in.

For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal.

If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.

Closing Date: Thursday 26th August 2021 at 12 PM.

Is a Recurrent Procurement Type? : No