Expression of interest for Christmas Lights

Saffron Walden Town Council

Expression of interest for the supply, installation, storage and maintenance of

Christmas Lights Display for Christmas 2018 onwards

Saffron Walden Town Council is seeking to appoint a contractor for the installation, maintenance, storage and removal of Christmas lights from Christmas 2018 onwards.

Specification and requirements:

1. The Town Council is looking to award a contract to the contractor who can deliver an innovative, creative and interesting Christmas lights display in the following streets and trees within Saffron Walden Town Centre:

• a)High Street at junction with Audley Road (by war memorial) - lights to be erected in a 24ft Christmas tree (tree to be provided by contractor and included in schedule of works and costed accordingly)

• b)Installation of lights in deciduous trees in the High Street - to be costed per tree. These lights will need to be removed in the first week of 2020 for tree pollarding and will need to be reinstated summer 2020. This cost must be included within the schedule of works and quotations

• c)High Street from junction of George Street to Church Street

• d)Length of George Street and Hill Street to the junction with Market Street

• e)King Street from its junction with High Street to Market Place

• f)Market Square, including Town Hall frontage

• g)Market Square - lights to be erected in a 24ft Christmas tree (tree to be provided by contractor and included in schedule of works and costed accordingly)

• h)Market Hill

• i)Market Street

• j)Cross Street (entire length)

• k)Mercers Row (entire length)

• l)Market Walk (entire length)

• m)Butcher Row (entire length)

Quotations will be required to cover lights, fixings and any other appropriate works for all of the above locations. Quotations must be broken down into individual streets as noted above with prices being specified against each line item (a) to (m)

2. Design - To provide a free site survey and to design a range of creative and inspirational lighting solutions for the market town of Saffron Walden

3. All lights must comply with the appropriate UK and European standards and must be annually tested and certified with all repairs necessary included within the contract price

4. Installation and removal - this must be carried out by fully qualified persons with all relevant certification and method statements which must comply with local council and national statutory legislation. Installation and dismantling must be conducted by qualified IPAF, G39 and NIECEIC Approved Contractors in full compliance with the ILE Code of Practice for the installation and removal of seasonal decorations and BS7671.

5. Method statements and risk assessments for all works to be carried out must be provided by the contractor to the Town Council upon awarding of any contracts (no contract will be awarded without sight of these documents)

6. Storage - the contractor is responsible at all times for thpressions of interest by noon 30th July 2017