Term Service Contract for the Servicing, Maintenance and Compliance (Gas, M&E and Buildings) for Council Managed Assets

Portsmouth City Council - the 'council' - is inviting expressions of interest from suitably qualified and experienced suppliers for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the council's housing stock and wider property portfolio on a term service partner basis.

The council is targeting to have awarded the contract by 8th January 2024 to allow for commencement on 1 April 2024. The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years. Any period(s) of extension will be at the council's sole discretion.

The value of the contract requirements equates to between approximately ?6M to ?8M, per annum and therefore between approximately ?60M to ?80M in total if the extension option(s) is taken up and the contract runs for the maximum allowable term of 10 years.

The council will undertake a procurement process to award the contract in accordance with the Restricted Procedure, as set out within the Public Contracts Regulations (2015), in line with the summary programme set out below;

• oFTS Notice issued - Wednesday 18th January 2023
• oSSQ and procurement documents published on Intend - Wednesday 18th January 2023
• oDeadline for requests for clarification - Friday 10th February 2023 at 23:59
• oSSQ submission deadline - Monday 20th February 2023 at 12:00
• oITT and final procurement documents published on Intend - Thursday 6th July 2023
• oTender return deadline - Monday 11th September 2023 12:00
• oNotification of preferred bidder - Monday 20th November 2023
• oStandstill start - Monday 20th November 2023
• oStandstill finish - Monday 30th November 2023 at 23:59
• oIssue S20 Leaseholder notification - Friday 5th January 2024
• oContract award - Monday 8th January 2024
• oContract commencement - Monday 1st April 2024

All Clarifications must be made through the InTend correspondence function by Monday 14th August 2023.

Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - INSERT THE NAME OF THE PROJECT.

The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend,

https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current

Once on the page you can either scroll down or use the search function to find the relevant project.

Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk

Is a Recurrent Procurement Type? : Yes