Parish Lengthsman Contract (5 years)

This Service includes highway gully emptying and servicing.

The contract duration will be for an initial Term of 5 years starting on the 1st April 2025 to provide a comprehensive Lengthsman Service recognising the Council's aims in maintaining the visual and environmental wellbeing of the area. The Contractor shall ensure that the highest standards of service delivery are provided and shall be expected to have visited all parts of the town and to have familiarised itself with the various areas of the town to which this Contract applies. In doing so they shall be deemed to have made an assessment of any problems likely to be encountered in accessing all land. No payments will be made in respect of additional cost incurred in dealing with any obstruction or access problems.

Please submit a paper or electronic copy of your Tender

Your tender must include:

The completed schedule of prices for the work set out in the Schedule

Explanations/additional comments that you feel are pertinent to your submission

Background history of your company, along with details of work undertaken for Local Councils

Details of the organisational structure of your company, contact details and names

A copy of your insurance policy - this must cover at least the start of the period of the tender

A copy of your Health & Safety policy and a sample of risk assessments relating to work carried out under this Contract

A copy of your waste carrier registration document or other appropriate licenses

Two business references for work that is either currently being undertaken or has taken place within the past year

Any brochures or website details of your company

The completion of the Health and Safety Assessment Questionnaire and submission of relevant covering documentation

A copy of certificates for qualifications covering a cross section of management and operational staff

PLEASE NOTE THAT IF THE ABOVE ITEMS ARE NOT INCLUDED IN YOUR SUBMISSION, THE COUNCIL RESERVES THE RIGHT TO REMOVE YOUR COMPANY FROM THE SELECTION PROCESS.

All pricing should be stated exclusive of VAT.

A price shall be inserted against each item of the Form of Tender.

Tenders must be priced on a FIVE-year fixed price basis. There will be no opportunity to alter the rates tendered during the term.

The option of a 1-year extension is available by agreement from both parties at a maximum uplift equivalent to the rate of RPI applicable at that time.

Due to the variation in funding from Herefordshire County Council the Council reserves the right to amend, adapt or terminate the contract in line with the termination clause.

The original signed tender must be returned in an envelope marked;

Tender - Private & Confidential

The Town Clerk

Ross-on-Wye Town Council

Town Hall

Cantilupe Road

Ross-on-Wye

HR9 7AN

Or sent electronically as a PDF file marked Private & Confidential to amenities@rosstc-herefordshire.gov.uk