Accounts Payable OCR and e-Invoicing Solutions Expressions of Interest

LGSS is a jointly owned shared service formed by Cambridgeshire County Council (CCC), Northamptonshire County Council (NCC) and Milton Keynes Council (MKC) a merger of their corporate services into a single entity.

LGSS is seeking a solution with proven, successful integrations and interoperability with the Agresso ERP Solution, which will:

• Negate the need for manual and paper based processes for processing accounts payable invoices, maximizing the volumes of invoices presented to the Council Partners in electronic formats
• Provide robust business rules to match the Councils requirements for invoice submission
• Assist with the migration of suppliers to e-invoicing
• Provide management report on progress of suppliers as well as associated management data
• Provide robust reporting on rejected invoices to allow for accurate accruals
• Where OCR is deployed, a self-learning module is essential
• Support the presentation, archive and retrieval of invoice images within the ERP system

The solution will offer a variety of e-invoicing methods to enable suppliers to the Councils of varying size and nature with different levels of automation to trade with the council. These methods should include electronic file transfer, direct input and invoice scanning with OCR.

The solution should be intuitive and compatible with the IT infrastructure and software throughout the contract term.

To express an interest in the project, please email mark.culley@milton-keynes.gov.uk.

A pre-market engagement session may be undertaken once the EOI closes to discuss requirements with all interested parties.

Please note that at this time, this is an expression of interest stage process only, no decision has been made on the approach to the procurement process.