Vehicle Maintenance Services

The Isle of Wight Council (?the Council?) invites Tenders from suitably qualified providers for the provision of vehicle maintenance services on the Isle of Wight. The contract is to run from 1 August 2016 for a period of three years with the option to extend for a further period of up to two years one year at a time, at the sole discretion of the Council.

The Council?s vehicle fleet is currently maintained under contract as the Council does not have its own repair facility. The Council wishes to appoint a Supplier or Suppliers to undertake all aspects of both planned and unplanned maintenance and repairs of the Council vehicle fleet.

This opportunity is divided into three lots:

LOT 1 - INSPECTION & SERVICING OF AUTHORITY FLEET UNITS - LIGHT COMMERCIALS AND CARS

The Council currently has approximately 129 fleet units comprising of cars, vans, four wheel drives and minibuses and light commercial vehicles. This lot covers the repair and maintenance of these vehicles both in and out of normal hours and other aspects of vehicle maintenance such as annual MOT tests and vehicle breakdown recovery.

LOT 2 - INSPECTION & SERVICING OF AUTHORITY FLEET UNITS ? LARGE GOODS VEHICLES

The Council has two LGV library vehicles. This lot covers the repair and maintenance of these vehicles as well as routine LGV inspections and regular services.

LOT 3 - SUPPLY OF BODY AND ACCIDENT DAMAGE REPAIRS TO AUTHORITY VEHICLES

This lot is for the supply of body repairs and accident damage repairs for the vehicles listed in Lots 1 and 2. The types of services include:

The numbers of vehicles for any lot may be subject to change as vehicles are added to, or removed from the fleet and therefore there is no volume of work guaranteed for any of the above lots.

You will be given advanced notice of all routine and planned maintenance by the Authorised Officer and you will liaise with him over all aspects of the vehicle maintenance.

Tenderers can bid for one or more of the above lots. One Supplier will be appointed per lot.

The closing date for receipt of Tenders is 14:00Hrs on 23 June 2016.

Additional information: The closing date for receipt of Tenders is 14:00Hrs on 23 June 2016.

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed are indicative and are given for the whole contract period including the possible extension. The duration given includes all possible extensions. It is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date. The Council reserves the right not to make any award and reserves the right to accept all or part of any tender.

To download the Invitation to Tender Pack, all interested providers must register their company on the South East Business Portal (if you have not already done so). This can be done by following the link below: https://procontract.due-north.com/register The registration process is free, simple and full instructions on how to do this are available on the South East Business Portal. Once your registration is confirmed, you will receive a username and password via email. When you log on for the first time you will be prompted to change your password. Please note however that if your company has already been registered, your application will be rejected to avoid duplication and additional service users will need to be set up on the existing account. There is no cost to you for registering your company. This contract opportunity can be searched by using reference number DN22356 or by clicking https://procontract.due-north.com/Advert?advertId=d410ffc8-c71d-e611-8112-000c29c9ba21

The CPV codes in the OJEU Contract Notice are: 50100000, 50112100, 50112110, 50112111, 50112120 n/a