Managed Print and Digital Solutions

As the Authority, Crown Commercial Service intends to put in place a Framework Agreement for the provision of Managed Print and Digital Solutions.

The initial duration of this Framework Agreement is for a two (2) year period. The Authority may extend the duration of this Framework Agreement for one (1) year following the expiry of the initial period, and a further option to extend for one (1) year; a maximum Framework Agreement duration of four (4) years. Any extension will be exercised at the sole discretion of the Authority.

The Framework Agreement will be divided into 2 Lots:

Lot 1: Fully Managed End to End Print and Digital Solutions (single Supplier lot):

The scope of service will deliver Fully Managed End to End Print and Digital Solutions and be available to all eligible Contracting Authority Users across Central Government and the wider public sector.

Lot 1 will provide a wide range of Print and digital Solutions and associated services for Contracting Authorities including the delivery and Implementation of an End to End Print and Digital Solution for a range of print requirements including, but not limited to:

• (i)Business operational print;
• (ii)Advertising and marketing print;
• (iii)Security print;
• (iv)Bulk print;
• (v)Printing paper;
• (vi)Bulk envelopes;
• (vii)Large format and wide print;
• (viii)Command and House Papers;
• (ix)Digital asset management (DAM);
• (x)Direct mail and transactional print; and

(xi) Associated print services such as, storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and

(xii) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution.

Lot 2: Tailored Managed Print Solutions (multi Supplier lot):

Lot 2 will provide a wide range of Print and Digital Solutions and associated services for Contracting Authorities who need a further competition to compete their requirements.

The scope of the service will deliver a full range of operational print services, as either a Fully Managed End to End Print and Digital Solutions service or discrete elements of an end to end managed service.

The Supplier shall provide a full range of operational print services including, but not limited to:

• (i)Business operational print;
• (ii)Advertising and marketing print;
• (iii)Security print;
• (iv)Bulk print;
• (v)Printing paper;
• (vi)Bulk envelopes;
• (vii)Large format and wide print;
• (viii)Digital asset management (DAM);
• (ix)Direct mail and transactional print;
• (x)Associated print services such as storage, fulfilment and distribution, postage, scanning and stock management are only available as part of a core print requirement; and

(xi) Digital solutions — to support those Contracting Authorities who wish to move towards a more a digital solution.

Additional information: Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015, (implementing Title II, Chapter III, Section 3, Sub-section I of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’).

This procurement will be managed electronically via the Authority's e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, please go online to:

https://gpsesourcing.cabinetoffice.gov.uk

you can then access the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:

https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. The Authority will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk

A full copy of the ITT documentation for this procurement will be available for unrestricted and full direct access, free of charge via Crown Commercial Service website from the date of this publication of the Contract Notice:

http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline